Billing and Accounts Receivable Specialist

Volunteers of America Northern California and Northern Nevada

Billing and Accounts Receivable Specialist managing billing and compliance for government and grant contracts. Ensuring accurate invoicing and collaboration with program directors and payroll specialists.

Posted 7/31/2026full-timeSacramento • California • 🇺🇸 United StatesJunior💰 $32,000 - $35,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in billing processes, financial compliance, and nonprofit accounting standards, ensuring accuracy and adherence to GAAP and Uniform Guidance. Proficient in managing contracts, preparing financial analyses, and maintaining detailed documentation for audits.

Highest-signal resume keywords

Bachelor's Degree In AccountingOne Year Of Accounting/Billing ExperienceKnowledge Of Computerized AccountingGAAP ComplianceExcel Spreadsheets

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Billing PreparationFinancial AnalysisReconciliationDouble-Entry AccountingAllocation WorkpapersRevenue AccrualsAudit DocumentationContract Budget MonitoringCost AnalysisPayroll Allocation

Soft Skills

Good JudgmentTact In Handling Confidential InformationFlexibilityTeam CollaborationService Orientation

Tools & Technologies

Computerized Accounting SoftwareExcel

Industry Keywords

Nonprofit Accounting StandardsGrant RegulationsFinancial ComplianceInternal ControlsFunding Agency Requests

About the role

Key responsibilities & impact

Prepare monthly billing for all assigned government, grant, foundation, and fee-for-service contracts
Review supporting documentation for allowability, allocability, and reasonableness
Maintain billing schedules by contract, program, cost center, and funding source
Track billing deadlines and submit invoices on time
Research denied or delayed billings and coordinate resolution
Prepare revenue accruals and deferred revenue schedules as required
Review allocated salaries, wages, payroll taxes, and employee benefits among multiple grants using approved methodologies
Review functional timecards and payroll allocation reports
Review allocated shared operating expenses including IT, insurance, fleet, depreciation, and administrative overhead
Prepare allocation workpapers and related journal entries
Validate allocations against approved budgets and funding restrictions
Reconcile billings to the general ledger and accounts receivable monthly
Monitor contract budgets and available funding
Review contracts for financial compliance requirements
Identify unallowable costs and recommend corrections
Ensure compliance with GAAP, Uniform Guidance (2 CFR 200), and organizational policies
Maintain complete electronic audit files for every billing submission
Prepare schedules, reconciliations, and supporting documentation for internal and external audits
Respond to funding agency requests promptly
Prepare financial analyses and reimbursement projections
Partner with Program Directors, Payroll Specialist, and Accounting to ensure billing accuracy
Develop standardized billing templates and documentation
Cross-train with Accounts Receivable and General Ledger functions
Perform other duties and special projects assigned by the Controller, Chief Financial Officer, or designated management
Recommend process improvements to strengthen internal controls and reimbursement efficiency
Maintain current knowledge of nonprofit accounting standards and grant regulations
Participate in required training and professional development

Requirements

What you’ll need

A Bachelor’s degree in Accounting is required
One year of experience in accounting/billing is required
An additional (4) four year of accounting/billing experience may substitute for the Bachelor’s degree requirement
Must have demonstrated knowledge of computerized accounting
accounts receivable/payable
Excel spreadsheets
double-entry accounting
Good judgment and tact in handling confidential information
Ability to provide services to staff and vendors without ethnic or social prejudices
Flexibility to work irregular hours
Willingness to function as a team member

Benefits

Comp & perks

paid holidays
vacation
sick pay
health insurance
dental insurance
vision insurance
life insurance
short-term disability insurance coverage