Payroll Specialist

Volunteers of America Northern California and Northern Nevada

Payroll Specialist responsible for payroll processing and accounting functions at Volunteers of America Northern California. Ensuring accurate and timely payroll while supporting program directors and staff with payroll inquiries.

Posted 7/30/2026full-timeSacramento • California • 🇺🇸 United StatesMid-LevelSenior💰 $30 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in payroll processing, including bi-weekly calculations, tax handling, and benefit reconciliations. Proficient in using computerized accounting systems and Excel for accurate financial reporting and compliance.

Highest-signal resume keywords

Payroll ProcessingADP/Workforce Now HRISDouble-Entry AccountingExcel SpreadsheetsBachelor's Degree in Accounting

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Payroll CalculationDeduction ReconciliationGarnishment ManagementAccrual ManagementPayroll Tax HandlingManual Payroll ChecksWorkers Compensation ReportingBenefit Liability ReconciliationDocument RetentionReimbursement Processing

Soft Skills

Sound JudgmentDiscretionTactFlexibilityTeam Collaboration

Certifications & Qualifications

Valid Driver's License

Industry Keywords

Payroll TaxesFederal and State ComplianceConfidential Information HandlingAccounting SystemsProgram Directors Communication

About the role

Key responsibilities & impact

Payroll processing including bi-weekly payroll calculation and submittal
Deduction reconciliations and benefit allocation
Manage garnishments and accruals (vacation and sick)
Handle payroll taxes for Federal and State (CA and NV)
Issue manual payroll checks
Ensure funding payroll requirements and positive pay
Communicate with supervisors and staff regarding payroll items
Process housing allowances, mileage, travel, and other reimbursements
Prepare and submit Workers Compensation report monthly
Collaborate with Staff Accountants on payroll reclassifications
Perform reconciliations of benefit liabilities and payments
Send payroll reports to Program Directors
Scan and document retention/scanning to server

Requirements

What you’ll need

A bachelor’s degree in accounting is required
Five years of combined education and accounting/ payroll experience may substitute for the bachelor’s degree requirement
Knowledge and recent experience with computerized accounting systems
Knowledge and recent experience with Excel spreadsheets
Knowledge and recent experience with double-entry accounting
Knowledge and recent experience with ADP/Workforce Now HRIS
Willingness to accept responsibility and do repetitive and routine work
Sound judgment, discretion, and tact to handle confidential information
Flexibility to work occasional overtime and be a team member
A valid driver’s license and ability to meet insurance carrier’s guidelines

Benefits

Comp & perks

Paid holidays
Vacation
Sick pay
Health insurance
Dental insurance
Vision insurance
Life insurance
Short-term disability insurance