HMIS and Data Input Coordinator

Volunteers of America Northern California and Northern Nevada

HMIS and Data Input Coordinator at Volunteers of America managing data for family shelter services. Ensuring accuracy of HMIS data and performing client intake activities.

Posted 6/26/2026full-timeSacramento • California • 🇺🇸 United StatesJuniorMid-Level💰 $22 per hourWebsite

About the role

Key responsibilities & impact

Under direction of the Program Manager and with independent professional responsibility; receives, reviews, and enters data into computer system or tracking database according to established procedures
Ensures accuracy of all data recorded and performs database maintenance functions
Responsible for ensuring the completeness and accuracy of HMIS data, data entry, and HMIS report generating activities
Perform reception duties and client intake activities
Responsible for performing daily work requirements to achieve established objectives of the department
Prepares and sorts source documents and identifies and interprets data to be entered
Enters data into the HMIS, ensuring that the information is complete and accurate
Updates client HMIS files as additional information is received
Compares data entered with source documents such as intake roster, and HMIS entry and exit forms
Reviews and make necessary corrections to information entered
Assists in establishing and maintaining an effective and efficient HMIS
Generates reports and responds to inquiries regarding entered data as requested
Performs general clerical duties such as typing, answering phones, sorting, filing, coping etc
Documents all contact with program participants in client files
Adheres to all ethical standards and confidentiality laws
Perform other duties as assigned by Program Manager or designated lead

Requirements

What you’ll need

An associate’s degree in office administration, administrative assistant, or secretarial science is preferred
Two years’ experience in a similar position preferred
Ability to provide services to clients without ethnic or social prejudices
Knowledge and experience with the low-income population and experience in the social services field preferred
Excellent computer skills and ability to manage data are necessary
Must be able to work irregular hours including weekends and holidays
Valid California driver's license and ability to meet the organization’s insurance carrier guidelines are required
Must pass all required background clearances in accordance with agency, County, State, and federal standards
CPR/First Aid certification is required within 90 days of employment
Completion and maintenance of all required training and health clearances

Benefits

Comp & perks

paid holidays
vacation
sick pay
health insurance
dental insurance
vision insurance
life insurance
short-term disability insurance

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entrydatabase maintenanceHMIS data managementreport generationdata accuracy verificationdocument sortingdata comparisonclient file updatesclerical dutiescomputer skills

Soft Skills

attention to detailclient serviceethical standards adherenceconfidentialityinterpersonal skillsorganizational skillscommunication skillsindependenceproblem-solvingflexibility

Certifications

CPR certificationFirst Aid certificationCalifornia driver's license