Administrative Assistant

Volunteers of America Northern California and Northern Nevada

Administrative Assistant overseeing administrative responsibilities and clerical support for residents at Manzanita Place housing community. Ensuring quality service and compliance with regulations.

Posted 5/2/2026full-timeRoseville • California • 🇺🇸 United StatesJunior💰 $19 per hourWebsite

About the role

Key responsibilities & impact

assure quality service in a safe, non-judgmental manner to all clients, visitors, and employees
clerical support to the Community Administrator
provide professional direction and guidance to residents, visitors, and staff
greet the public and provide assistance to all walk-in visitors
receive all incoming calls, answer client, visitor, and staff questions, and direct calls as needed
order, distribute and maintain an office supply inventory
open and distribute mail
maintain maintenance contracts and schedule repair of office machines
process applications, certifications, and recertification, complete lease packets, calculate rent
responsible for collection of rents from property residents
maintain resident and property files and waiting lists
assist with other projects as assigned by Community Administrator
prepare and maintain resident files
enter and record accounts payable invoices
make flight and hotel reservations
create spreadsheets and reports as requested
copy, fax, and distribute documents for Community Administrator
attend staff meetings/assigned training and complete required certifications

Requirements

What you’ll need

demonstrated ability to communicate and comprehend oral and written instructions
general knowledge of issues and challenges unique to seniors and persons with disabilities
minimum of a high school degree
one year of apartment management experience preferred
knowledge of Fair Housing Laws preferred
state landlord/tenant rights and obligations preferred
Certified Occupancy Professional, CMH designation, and or tax credit certification preferred
proficiency with computers, especially data entry using Excel and Word Processing
record keeping skills
mathematical comprehension
good written and verbal communication skills

Benefits

Comp & perks

paid holidays
vacation
sick pay
health insurance
dental insurance
vision insurance
life insurance
short-term disability insurance coverage

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entryrecord keepingmathematical comprehensionlease processingaccounts payableinventory managementreport creationoffice supply managementmail distributionscheduling

Soft Skills

communicationcomprehensionprofessional directionguidancecustomer serviceteam collaborationproblem-solvingattention to detailorganizational skillsadaptability

Certifications

Certified Occupancy ProfessionalCMH designationtax credit certification