Administrative Assistant

Voltus

Administrative Assistant supporting two Executive Assistants for C-Suite leaders in energy transition firm. Managing tasks, scheduling, and supporting team events.

Posted 6/11/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $55,000 - $65,000 per yearWebsite

About the role

Key responsibilities & impact

Work closely with and provide support to two Executive Assistants who are each supporting multiple C-Suite leaders. Duties may include, but are not limited to, scheduling, filing expense reports, making travel arrangements, preparing presentations and reports, and other critical priorities.
Assist the EAs in planning and overseeing team events that take place in North America, working with hotels, meeting venues, and restaurants.
Prepare PowerPoint presentations, including for Veritas, the weekly all-staff meeting.
Download and distribute the daily mail from a virtual mailbox.
Check phone messages and distribute them as needed.
Manage documents, meeting recordings, and data hygiene in the company drive.
Serve as a point of contact for employee inquiries and direct requests to the appropriate resources.
Provide limited administrative support to Senior Vice Presidents and Vice Presidents.
Fulfill all other responsibilities as directed by the position’s manager and the Senior Director of People Operations.
Provide occasional coverage for executive assistants during planned vacation time, short absences, or periods of high workload.

Requirements

What you’ll need

Experience and success (2+ years) as an administrative or executive assistant or office manager.
Knowledgeable of and comfortable with Microsoft Office, Google Workspace, Slack, and a high level of Internet communication.
Able to learn new software as needed, sometimes through online tutorials.
Proven critical thinking skills and collaborative approach to problem solving.
Customer-service-oriented approach to supporting employees and leaders, adaptability to quickly changing business priorities, and a solutions-focused mindset.
Function well in a fast-paced, high-growth, deadline-oriented, team-focused, virtual environment, all while handling multiple projects and priorities.
Passionate about energy and climate issues. You love to do well by doing good.
Self-starter with the capacity to identify and appropriately prioritize our most pressing needs.
Ability to handle confidential and sensitive information with discretion.
Excellent written and verbal communication skills and strong attention to detail.
Able to work effectively in a remote environment, and with reliable internet connectivity, while remaining highly responsive and engaged through virtual collaboration tools.

Benefits

Comp & perks

leave for full-time employees
parental leave
comprehensive benefits package to promote health, wellness, and financial security.
10% bonus paid annually

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportexecutive assistancedocument managementdata hygienepresentation preparationexpense reportingtravel arrangementsevent planningcritical thinkingproblem solving

Soft Skills

customer service orientationadaptabilitysolutions-focused mindsetself-starterattention to detailwritten communicationverbal communicationcollaborationtime managementdiscretion