Administrative Analyst (Mid-Level) – Services

Volkswagen Group Services - South America

Analista administrativo apoiando contratos, pagamentos, treinamentos e auditorias do CSTV. Volkswagen Group Services presta serviços estratégicos às empresas do Grupo Volkswagen.

Posted 8/21/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including contract review, payment processing, and training coordination. Proficient in Microsoft Office, particularly Excel and PowerPoint, with a focus on maintaining accurate records and facilitating audits.

Highest-signal resume keywords

Contract ReviewPayment ProcessingTraining CoordinationMicrosoft ExcelPower BI

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract ReviewPayment ProcessingTraining CoordinationRecord KeepingAudit SupportData AnalysisSpreadsheet ManagementReport GenerationPPE Record MaintenanceFixed Asset Control

Soft Skills

Organizational SkillsCommunication SkillsTeam CollaborationMeeting FacilitationProblem-Solving

Tools & Technologies

Microsoft OfficePower BIPortal SystemsAccess Control Systems

Industry Keywords

Administrative SupportTechnical Vehicle ServicesCompetency DevelopmentTraining ProgramsAudit Coordination

About the role

Key responsibilities & impact

Provide direct administrative support to the CSTV (Technical Vehicle Services Center) team
Review contracts in coordination with the service provider management team
Monitor payments processed by the department
Issue purchase requisitions, SENFs, and maintenance requests through the portal
Hold meetings with the CSTV team to align priorities and address new demands
Process payments through the portal
Coordinate training programs, keeping the competency development path and qualification matrix up to date
Plan external training and mandatory courses required by Volkswagen
Update and organize folders stored on the department’s server
Coordinate internal and external audits, supporting meetings, schedules, and reports
Update and maintain the team’s vacation tracking spreadsheet
Control and update fixed asset and tool spreadsheets
Monitor the maintenance and calibration of equipment and tools, anticipating expiration dates
Generate biweekly closing reports
Arrange visitor access clearance at the security desk
Keep PPE records up to date
Monitor the team’s periodic medical examinations
Maintain the access control spreadsheet
Participate in meetings to define the scope, assumptions, and targets of new projects
Record the Daily Technical Support Analytical Report (RAD) in the system every day by 6:00 p.m.
Record the Monthly Technical Support Analytical Report (RAM) in the system by the third business day of the following month
Record training schedules, workshop support activities, and processed payments
Consolidate payment issuances, completed activities, scheduled training, and self-audit irregularities

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Accounting, Economics, Engineering, or a related field
Advanced knowledge of Microsoft Office, particularly Excel and PowerPoint
Intermediate English (preferred)
Knowledge of Power BI (preferred)
Availability to work from the office in Jabaquara, São Paulo, SP, or São Bernardo do Campo, SP, at least three times per week

Benefits

Comp & perks

Meal allowance
Food allowance
SulAmérica health insurance
SulAmérica dental insurance
Life insurance
Childcare assistance
Well-being program (Wellhub/Gympass, Conexa, and Psicologia Viva)
Private pension plan
Profit-sharing bonus
Discount on the purchase of new Volkswagen vehicles
Pharmacy discount partnership
SESC partnership
Hybrid work model