Executive Recruiting Coordinator

Vizient, Inc

Recruiting Coordinator managing interview logistics and candidate experiences at Vizient. Coordinating with cross-functional teams to enhance recruitment efficiency and communication.

Posted 5/20/2026full-timeChicago • Illinois, Texas • 🇺🇸 United StatesJuniorMid-Level💰 $59,600 - $101,200 per yearWebsite

About the role

Key responsibilities & impact

Coordinate and manage interview scheduling across candidates, recruiters, and hiring teams, including complex and multi-stage interviews
Serve as a primary point of contact for candidates, ensuring a responsive, professional, and high-touch experience
Manage candidate pipelines and track progress through all stages of the hiring process
Maintain accurate and up-to-date data within the applicant tracking system
Prepare candidates with interview logistics, expectations, and relevant context
Coordinate interview logistics including calendars, travel (as needed), and day-of support
Communicate status updates and respond to candidate inquiries in a timely manner
Support and coordinate post-interview debriefs with hiring teams
Assist with offer processes, including documentation, approvals, and handoffs to onboarding
Identify scheduling challenges and process inefficiencies and implement improvements
Partner with recruiters, hiring managers, HR, and other stakeholders to ensure smooth hiring operations
Contribute to continuous improvement of recruiting coordination workflows and candidate experience

Requirements

What you’ll need

Relevant degree preferred
2 or more years of experience in recruiting coordination, scheduling, or talent acquisition operations
Strong organizational skills with high attention to detail and accuracy
Excellent written and verbal communication skills
Ability to manage multiple priorities and schedules in a fast-paced environment
Experience with applicant tracking systems and scheduling tools (e.g., Outlook)
Strong problem-solving skills and ability to anticipate challenges
Ability to handle sensitive and confidential information with discretion
Strong client and candidate service orientation
Experience working with cross-functional teams and stakeholders

Benefits

Comp & perks

Comprehensive benefits plan

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

recruiting coordinationschedulingtalent acquisition operationsapplicant tracking systemsscheduling tools

Soft Skills

organizational skillsattention to detailwritten communicationverbal communicationproblem-solving skillsclient service orientationcandidate service orientation

Certifications

relevant degree