Administrative Assistant – Spend Management

Vizient, Inc

Administrative Assistant providing comprehensive support to senior leadership within Spend Management at Vizient. Coordinating schedules, meetings, and logistics while maintaining confidentiality and professionalism.

Posted 4/23/2026full-timeIrving • Colorado, Illinois, Texas • 🇺🇸 United StatesJuniorMid-Level💰 $45,100 - $76,500 per yearWebsite

About the role

Key responsibilities & impact

Maintain confidentiality while handling sensitive information and communications.
Apply sound judgment in handling routine issues independently while escalating more complex matters as appropriate.
Manage calendars, schedules, and meeting coordination in collaboration with leaders, ensuring accuracy, alignment and proactive resolution of conflicts.
Coordinate meeting and event logistics, including travel, room setup, A/V, and catering.
Support meeting preparation by coordinating agendas, materials, and communications, and ensure timely follow-up on action items.
Prepare and revise documents, correspondence, and presentations.
Support team projects and initiatives by tracking progress, coordinating communications, and helping ensure alignment across stakeholders.
Organize and maintain shared databases and file systems (e.g., SharePoint, shared drives).
Serve as a point of contact across teams, addressing inquiries with professionalism, ensuring timely and accurate communication, and supporting daily operations.
Identify gaps in information or coordination and proactively seek clarification to ensure seamless execution of tasks and activities.
Process expense reports, invoices, and time tracking with accuracy and timeliness.
Provide onboarding support, including workspace setup and system orientation and coordination to ensure a smooth and welcoming experience.
Deliver on-site meeting support, including setup and attendee assistance.
Contribute to team culture and engagement initiatives that support a positive and collaborative work environment.

Requirements

What you’ll need

Relevant degree preferred.
2 or more years of relevant experience required.
Demonstrated ability to handle sensitive information with discretion.
Strong collaboration skills and ability to build relationships with clients and teams.
Strong organizational skills with ability to manage multiple priorities and anticipate needs in a dynamic environment.
Excellent written and verbal communication abilities.
High attention to detail and ability to anticipate needs.
Proficiency in Microsoft Word, Excel, and PowerPoint required.
Experience coordinating meetings and events preferred.
Demonstrated willingness to learn new tools, systems, and processes, with a focus on building foundational administrative skills.
Continuously seek opportunities to improve processes and enhance team efficiency.

Benefits

Comp & perks

Comprehensive benefits plan

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementmeeting coordinationevent logisticsdocument preparationexpense report processingtime trackingonboarding supportdata organizationproject tracking

Soft Skills

confidentialitysound judgmentcollaborationorganizational skillscommunicationattention to detailrelationship buildingproactive problem solvingadaptability

Certifications

relevant degree