Executive Assistant – CEO

Vizcom

Executive Assistant supporting CEO to optimize operations at AI-driven design startup Vizcom. Managing calendar, travel, communications, and providing strategic support.

Posted 6/9/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $125,000 - $145,000 per yearWebsite

About the role

Key responsibilities & impact

Own and prioritize the CEO's calendar - balancing internal meetings, customer and investor commitments, deep work blocks, and personal time
Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
Manage board meeting logistics end-to-end: scheduling, materials prep coordination, dinners, travel for board members, and follow-up communications
Serve as a thoughtful liaison between the CEO and investors, board members, customers, and the broader Vizcom team
Draft, proofread, and send communications on the CEO's behalf with a tone that matches his voice
Process expenses, reimbursements, and credit card reconciliations in a timely and organized way
Handle personal and lifestyle support including errands, appointments, household coordination, and family scheduling as needed
Anticipate needs before they're voiced
Maintain absolute discretion with confidential business, financial, and personal information
Partner with broader operations leadership on cross-functional projects and CEO-led initiatives as they arise (you’ll be working closely with our Head of People & Culture as well as our VP of Finance & Operations)

Requirements

What you’ll need

4-6 years of experience as an Executive Assistant, ideally supporting a CEO, founder, or other C-suite executive
Experience in a high-growth startup environment, where priorities shift quickly and there's no playbook
Exceptional written and verbal communication skills, with strong judgment about when to write vs. call vs. text
Mastery of Google Workspace, Slack, and modern productivity tools - bonus points for an interest in AI-powered workflows
Comfort with ambiguity and a bias toward action; you'd rather ship something 90% right than wait for 100%
Discretion and emotional intelligence - you know what to share, what to hold, and how to read a room
Willingness to be on-call for time-sensitive issues outside of standard business hours when needed
Based in the San Francisco Bay Area and able to work in-office alongside the CEO
As a colleague, you enjoy planning, executing, winning and celebrating as a team

Benefits

Comp & perks

100% employer sponsored medical care for employees, 25% towards dependents
Dental, Vision and Mental Health Care
Equity
Flexible PTO
401(k) with payroll match
Annual Learning & Development allowance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationmeeting logisticscommunication draftingexpense processingreimbursement managementconfidential information handlingcross-functional project managementtime managementorganizational skills

Soft Skills

discretionemotional intelligencewritten communicationverbal communicationjudgmentanticipation of needscomfort with ambiguitybias toward actionteam collaborationproblem-solving