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Administrative Assistant
VivovitaAdministrative Assistant at Vivo Vita coordinating and scheduling activities for technical project implementation. Supporting technical teams with administrative tasks and ensuring project deadlines are met.
About the role
Key responsibilities & impact- Assist in coordinating and scheduling activities for the implementation of technical projects.
- Maintain and update records and documents related to implementation projects.
- Prepare reports and presentations for project status meetings.
- Communicate with clients and suppliers to ensure delivery of materials and services required for implementation.
- Support the technical team with administrative tasks such as inventory control, document organization, and meeting scheduling.
- Track project progress and ensure deadlines are met.
- Assist in resolving administrative issues that may arise during the implementation process.
- Perform other administrative tasks as needed to support the technical team.
Requirements
What you’ll need- Previous experience in administrative roles, preferably in technical or project environments.
- Strong organizational and time-management skills.
- Ability to work independently and as part of a team.
- Excellent verbal and written communication skills.
- Proficiency in office software tools such as Microsoft Office (Word, Excel, PowerPoint).
- Attention to detail and ability to handle multiple tasks simultaneously.
Benefits
Comp & perks- Meal voucher (Pluxee Benefits);
- Health and dental coverage (extendable to dependents);
- Childcare assistance;
- Life insurance;
- Private pension plan;
- Day off (1 day off during your birthday month);
- Profit-sharing;
- Exclusive employee offer from Vivo (50% discount on a bill in your name), with special discounts on landline, broadband and TV services;
- Discounts on universities, courses and continuing education;
- Partnerships with Sesc and Senai;
- Wellness programs.
ATS Keywords
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Soft Skills
organizational skillstime-management skillsindependent workteam collaborationverbal communicationwritten communicationattention to detailmultitasking