Accounts Receivable Assistant

Vivobarefoot

Accounts Receivable Assistant at Vivobarefoot coordinating sales invoices and cash collections. Supporting customer account management and month-end reconciliations in a hybrid finance team.

Posted 7/4/2026full-timeBristol • 🇬🇧 United KingdomJuniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Customer & Invoice Management
New customer set up, including credit checks, and maintenance of account records for accuracy
Monitoring automated invoicing processes in our ERP system (NetSuite) and investigating exceptions
Raising sales invoices for delayed fulfilment notifications outside of the automation and the issuing of credit notes
Cash Collection and Customer Communications
Proactively collecting due and overdue cash from customers
Customer relationship management including payment reminders and query resolution, working closely with the Commercial and Operations teams where required
Building and maintaining strong relationships with customers while ensure timely payment across a high volume of Wholesale accounts
Monitoring incoming payments and supporting the bank reconciliation by allocating payment to customer accounts accurately and timeously
Liaising with customers where there are payment discrepancies
E-commerce reconciliations of website sales to payments received and match off in NetSuite
Sales to cash reconciliations for our retail stores (3 at present)
Identifying differences between systems and supporting investigations of integration or data issues
Assisting in preparation of the aged debt report and highlighting overdue balances
Monthly Royalties calculations, following up with agents to receive timely invoices for payment
Monthly sales accrual calculations and postings in NetSuite
Supporting additional AR related reporting tasks and any other ad hoc tasks for the month-end process
Continuously seek out improvements and efficiencies to the Order to Cash process
Identifying errors, inconsistencies or inefficiencies and escalating where appropriate

Requirements

What you’ll need

Minimum of 1-2 years’ experience in an Accounts Receivable role
Comfortable working in a fast-paced and high growth environment where processes and systems continue to develop
Strong Excel skills; comfortable working with large data sets
Experience working with ERP systems (preferably NetSuite)
Ability to communicate clearly and confidently with customers and non-finance stakeholders
Proactive, with a continuous improvement mindset
Collaborative and a confident communicator
Thrives in a fast‑paced, evolving business.
Works with agility and can pivot quickly when required
Can adapt to a hybrid model, natural self-starter with strong organisation and time management skills

Benefits

Comp & perks

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Hard Skills & Tools

Accounts ReceivableInvoice ManagementData ReconciliationSales Accrual CalculationsCredit Note IssuanceAged Debt ReportingE-commerce ReconciliationPayment AllocationProcess ImprovementFinancial Reporting

Soft Skills

Proactive CommunicationCollaborationTime ManagementAdaptabilityAgility