Event Coordinator

Vistra

Event and Meeting Coordinator at Vistra Communications managing logistics for suicide prevention events in the military. Focusing on planning, coordination, and follow-on logistics support.

Posted 7/24/2026full-timeWashington, DC • District of Columbia, Washington • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event logistics and coordination, including agenda development, stakeholder communication, and on-site support. Proficient in managing multiple priorities and maintaining attention to detail under tight deadlines.

Highest-signal resume keywords

Event Logistics CoordinationAgenda DevelopmentStakeholder CommunicationCalendar ManagementSecret Clearance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationTimeline ManagementDocumentation MaintenanceTask TrackingNote Taking

Soft Skills

Attention to DetailTime ManagementProblem SolvingMultitaskingCommunication

Tools & Technologies

TeamsSharePoint

Industry Keywords

Government ClientsOrganizational ClientsEvent BrandingAudience Engagement Strategies

About the role

Key responsibilities & impact

Support planning and logistics for roundtables, coordinating speakers, materials, educational and outreach materials, and event branding to ensure seamless execution.
Assist with agenda development, communications, and on-site support to deliver high-quality, well-organized events.

Requirements

What you’ll need

Bachelor’s degree and three to five years of directly related experience
Experience supporting logistics and coordination for meetings and events, including calendar management and note taking.
Experience coordinating event materials, signage, and on-site logistics
Experience maintaining timelines and day-of-event documentation
Experience supporting agenda development and attendee communications.
Ability to manage scheduling, task tracking, and communication among internal and external stakeholders.
Ability to manage multiple priorities under tight deadlines with precision and expert attention to detail
Ability to provide day-of-event support, including registration, set-up, and troubleshooting
Ability to obtain a Secret Clearance
Additional Preferred Qualifications:
Experience working with government or large organizational clients
Experience using event coordination tools (e.g., Teams, SharePoint)
Ability to assist with event communications, presentations, and follow-up documentation
Interest in learning event design, creative direction, or audience engagement strategies.

Benefits

Comp & perks

medical, dental, and vision benefits
life and disability insurance
employer matching 401(k) retirement plan
Paid Time Off
Parental and Bereavement Leave
Professional Development