VISTRA

Assistant Manager, Co-Sec

VISTRA

full-time

Posted on:

Location Type: Office

Location: North Sydney • 🇦🇺 Australia

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Job Level

Mid-LevelSenior

About the role

  • Preparation and lodgement of ASIC forms
  • Preparation for the client portfolio’s Annual General Meetings and General Meetings
  • Day to day management of the Company Secretarial function and governance matters
  • Maintenance of statutory records for the Group’s entities and all subsidiaries
  • Prepare ASX announcements
  • Preparation of minutes and circular resolutions
  • Preparation of Corporate Governance documents
  • Preparation of Share and Security issues (including performance rights, options and capital markets events such as SPP’s and Rights Issues)
  • Preparation and dispatch of Board papers for the various entities within the client portfolio
  • Ensuring all compliance deadlines are met, internally and externally as per ASX and ASIC requirements including quarterly, semi-annual and annual reports
  • Managing compliance in overseas jurisdictions
  • Attending Board meetings and Committee meetings

Requirements

  • Excellent accuracy and attention to detail with strong organisational skills
  • Effective time management skills
  • Exceptional communication skills and an ability to communicate at various levels within the organisation and external bodies
  • Strong commitment to confidentiality, producing quality work, professionalism, literacy, grammar and punctuality
  • Excellent client-facing skills
  • Ability to prioritize multiple tasks and work both autonomously and as part of a team
  • Excellent quantitative and qualitative skills; being able to review legislation and the ASX Listing rules, draw conclusions, identify trends and issues, and diagnose root cause of issues
  • Exposure to and advanced skills in use of Company secretarial software applications and electronic board papers portals
  • Ability to plan activities, foresee needs and potential issues, and to solve problems efficiently and effectively
  • Organized, efficient, with ability to handle and resolve conflicts effectively.
Benefits
  • flexible hybrid working arrangements
  • Dress for your Day policy
  • monthly social activities
  • Celebration leave
  • internal mentorship program
  • access to internal school of more than 500 courses 24/7

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
preparation of ASIC formspreparation of ASX announcementspreparation of Corporate Governance documentspreparation of minutespreparation of circular resolutionsmaintenance of statutory recordsmanagement of Company Secretarial functioncompliance managementpreparation of Share and Security issuespreparation and dispatch of Board papers
Soft skills
attention to detailorganizational skillstime managementcommunication skillsclient-facing skillsability to prioritize tasksautonomous workteam collaborationproblem-solvingconflict resolution