Corporate Administrator – Company Secretarial Services
VISTRA
full-time
Posted on:
Location Type: Hybrid
Location: Shannon • 🇮🇪 Ireland
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Maintain statutory registers and ensure timely filings with the Companies Registration Office (CRO).
- Support in assisting in completing filings on statutory platforms such as Companies Registration Office, Register of Beneficial Ownership – full training will be provided.
- Assist with incorporations, share transfers, and sealing of documents.
- Maintaining and updating of internal trackers and assisting in compliance with KYC/AML support internally.
- Act as a primary point of contact for internal client manager queries related to the provision of company registers and copies of corporate records.
- Coordinate and manage internal client manager requests for notarisation and document execution.
- Ensure all deliverables meet agreed timelines and quality standards.
- Travel by car to notary locations as required for notarisation and document signings.
- Represent the company professionally during client interactions.
- Monitor changes in Irish company law and ensure compliance with regulatory requirements.
- Support internal governance processes and maintain accurate records.
Requirements
- Previous experience in a Company Secretarial or corporate administration role (preferably in Ireland) – desirable but not essential as full training in the role will be provided.
- Knowledge of Irish company law and Companies Registration Office filing requirements is desirable but not essential.
- Excellent organisational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and interpersonal skills for client-facing interactions.
- Full clean driving licence and willingness to travel as required.
- Proficient in the use of Microsoft Outlook, Excel and a working knowledge of PowerPoint.
Benefits
- Private Medical Insurance
- Discretionary Bonus
- Pension
- Death in Service
- Group Income Protection
- Gym subsidy
- Commuter tax saver scheme
- Bike to work scheme
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
statutory registers maintenanceKYC complianceAML compliancedocument notarisationcorporate record managementfiling requirementscompany incorporationsshare transfersinternal governance processesregulatory compliance
Soft skills
organisational skillsattention to detailtime managementcommunication skillsinterpersonal skillsclient-facing interactionsability to manage multiple prioritiesprofessional representationteam collaborationproblem-solving
Certifications
full clean driving licence