Vistage Worldwide, Inc.

Events

• Plan and deliver a varied programme of in-person and virtual events across the UK and Ireland, from intimate roundtables to large-scale Forums and Headline events
• Own the end-to-end event timeline, from initial brief through to post-event wrap-up
• Coordinate AV production and technical requirements for both physical and virtual formats
• Maintain event documentation, running orders, and briefing packs
• Coordinate all logistics including travel, accommodation, catering, signage, and delegate materials
• Coordinate speaker logistics, from booking confirmation through to on-the-day contact
• Brief and lead the on-site team, ensuring every element runs to schedule
• Act as the operational point of contact on the day, resolving issues as they arise
• Deliver post-event breakdown, supplier reconciliation, and feedback capture
• Work closely with the Marketing team to make sure landing pages are published before and after each event
• Draft and deliver pre-event and post-event communications
• Prepare and distribute invitations
• Track registrations against targets and drive attendance through timely follow-up
• Support social media activity around each event
• Use Cvent, RegFox and Salesforce for registration management, data capture, and reporting
• Produce post-event reports covering attendance, feedback, and spend
• Support the Partnership and Strategy Manager with sponsor set-up and on-site delivery
• Help ensure sponsor deliverables are met at every event

Vistage Worldwide, Inc.

Events Coordinator

Events Coordinator