Billing Coordinator

Vista

Billing Coordinator responsible for managing the billing process and invoices for a dedicated group of clients. Collaborating closely with the sales team and providing top-notch service.

Posted 4/17/2026full-timeLondon • 🇬🇧 United KingdomJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Responsible for a group of assigned Vista Program members
Processing of flight invoices correctly in line with contracted rates and conditions
Issuing monthly flight statements on a timely basis
Liaising with clients on billing-related issues
Reviewing flight activity daily, producing accurate flight activity invoices
Aligning with the individual contract terms
Reporting differences between estimated and actual billing values
Reviewing, calculating, adding or adjusting flight specific additional costs to the member invoices
Collaborating with the Program sales team to review and approve any non-standard invoices prior to dispatch
Ensuring contract balances for cash and hours flown are maintained and accurate
Reconciling against flight hours, payments and invoices
Generating and sending out Flight Activity statements to designated members
Responding to member queries regarding invoices and working with Sales to resolve issues as required
Building and maintaining relationships with members and their representatives
Facilitating service excellence
Attending internal and external meetings to discuss any billing-related questions or queries
Supporting the Accounts Receivable function in the timely receipt of payments
Creating reports on flying activity and other statistics as required by Program members or business partners
On-Call duty during weekends will be required
Performing any other tasks reasonably required to be undertaken in accordance with the instructions of the Reporting Manager

Requirements

What you’ll need

Minimum 2 years’ experience invoicing/billing function
Demonstrate superior attention to detail
Intermediate Excel skills
Experience in client-focused analytical commentary
Prior experience with luxury brand or exposure to HNWI clients highly beneficial and preferred
Demonstrate a strong self-motivated approach
Understanding of variable levels of urgency
Excellent verbal and written communications skills
Experience in cross-functional collaboration is beneficial
Prior experience with SAP accounting software is beneficial.

Benefits

Comp & perks

Out of business hours on-call service to support the business 24/7

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

invoicingbillingflight activity reportinginvoice reconciliationcost calculationdata analysisExcel

Soft Skills

attention to detailclient-focusedself-motivatedcommunicationcross-functional collaborationrelationship buildingservice excellence