Head of HR
Keiki
Senior HR Ops Specialist
Vista
full-time
Posted on:
Location Type: Office
Location: Kyiv • 🇺🇦 Ukraine
Visit company websiteJob Level
Senior
About the role
- Run employment lifecycle processes (hiring, terminations, transfers, salary changes) in compliance with Ukrainian labor law, including preparing and signing all necessary documentation
- Ensure compliance with labor laws regarding sick leave, vacation, absences, and working time documentation
- Prepare and submit recurring and ad hoc reports to governmental authorities as required
- Monitor Ukrainian labor legislation and employment requirements, providing timely updates to stakeholders
- Provide official work certificates and employment-related documents to employees upon request
- Oversee and maintain all personnel-related data in the HRIS, ensuring accurate employee profiles and records
- Generate regular HR reports and analytics for stakeholders
- Coordinate with the payroll team on salary, bonus, allowance, and contractor payments
- Manage documentation and data changes related to employees and contractors
- Own HR policies for Ukraine, ensuring they are clear, compliant, current, and people-centric
- Coordinate onboarding processes, including HRIS setup, NDA signing, and equipment arrangements
- Support employees with HR and employment-related inquiries, providing guidance and ensuring a positive experience
- Manage relationships with coworking providers and suppliers to ensure smooth service delivery and effective issue resolution
- Coordinate logistics for events, including venue booking, catering, vendor negotiations, and budget management
Requirements
- 3+ years of experience in HR operations, HR generalist, or employment compliance roles
- Strong knowledge of Ukrainian labor law and practical experience applying it to employment processes
- Proven ability to prepare and handle official HR and government reporting documents
- Experience coordinating with payroll on salaries, bonuses, allowances, and contractor payments
- Proficiency in Google Workspace (Docs, Sheets, Slides, Drive) for reporting, documentation, and collaboration
- Experience using AI-powered tools (e.g., for document drafting, data analysis, or process automation) to improve HR efficiency
- Hands-on experience with HR Information System (preferably SuccessFactors) and accounting/payroll tools
- Familiarity with vendor management and event logistics
Benefits
- employee benefits programs, including the English language learning initiative
- team events (team buildings, cultural celebrations, off-sites, and holiday parties) to strengthen engagement
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
HR operationsemployment complianceUkrainian labor lawHR reportingpayroll coordinationHR Information Systemdocument draftingdata analysisprocess automationvendor management
Soft skills
communicationorganizationalrelationship managementproblem-solvingguidanceevent coordinationstakeholder engagementattention to detailadaptabilityteam collaboration