Vista Equity Partners

Executive Assistant

Vista Equity Partners

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $80,000 - $100,000 per year

Job Level

Mid-LevelSenior

About the role

  • Manage and coordinate logistics for meetings, events, and travel for executives supported and when necessary, members of their team
  • Ensure supported executives are prepared with all materials and information for meeting, events, and travel by compiling reports and/or presentations
  • Set up and break down catering, facilities, and A/V for meetings
  • Provide back up coverage for administrative team members in the office, including reception and office services
  • Generate reports in Excel and PowerPoint
  • Prepare expense reports utilizing Concur
  • Maintain and protect highly confidential corporate information; act as first point of contact internally and externally; work independently with minimal supervision
  • Role is based in Austin, TX and is for an immediate start

Requirements

  • 3+ years administrative support experience within a fast-paced professional environment - private equity, investment banking, law firm or professional services experience a plus
  • Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
  • Strong attention to detail, follow-up and excellent organizational skills
  • Ability to treat sensitive and confidential information with appropriate discretion
  • Strong sense of urgency, adaptability, flexibility and resourcefulness
  • Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
  • Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus
  • Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
  • Occasional after-hours work may be required
  • Bachelor’s degree preferred