Project Administrator

Visante

Project Administrator supporting client-facing consulting projects and internal initiatives at Visante. Ensuring seamless project execution through effective management and coordination.

Posted 4/28/2026full-timeRemote • Minnesota • 🇺🇸 United StatesJuniorWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Partner with Project Managers to support day-to-day execution across multiple active client engagements, ensuring tasks, timelines, and dependencies remain visible and aligned.
Draft and refine client communications under Project Manager guidance, including kickoff materials, meeting confirmations, data requests, and routine project updates.
Support development, quality assurance, and formatting of client-facing materials such as presentations, trackers, and summary documents, ensuring clarity, consistency, and professional polish.
Coordinate internal and client-facing meetings, including scheduling, agenda preparation, and distribution of pre-read materials.
Attend project meetings to capture clear, high-quality notes documenting decisions, risks, dependencies, and action items.
Distribute meeting summaries promptly and track completion of follow-up actions, reinforcing accountability and project momentum.
Maintain core project artifacts including action logs, issue and risk trackers, timelines, and decision records to support execution discipline and continuity.
Maintain version control and logical organization of client and project materials across collaboration platforms (e.g., Microsoft Teams, SharePoint, Monday.com).

Requirements

What you’ll need

1+ year of experience in project coordination, project support, consulting operations, or a similar role involving deadlines, deliverables, and multi-stakeholder coordination
Experience supporting consulting, healthcare, or professional services projects.
Exposure to project planning, meeting facilitation, client communication, or status reporting.
Experience with project management practices or tools (e.g. Gantt charts, resource tracker).
Experience with cloud-based collaboration platforms (e.g. Share point, OneDrive).

Benefits

Comp & perks

Competitive salary and benefits for this full-time salaried role

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project coordinationproject supportconsulting operationsproject planningmeeting facilitationstatus reportingquality assuranceversion controlresource tracking

Soft Skills

communicationorganizationattention to detailaccountabilitycollaboration