Coordinator, Global Partnerships

Virtuoso Travel

Administrative Coordinator for Global Partnerships at Virtuoso, supporting the Director and marketing engagements. Involving daily administrative tasks, event planning, partner communication, and system management.

Posted 5/22/2026full-timeRemote • 🇬🇧 United KingdomJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Support the Director Global Partnerships and the team and interact with partners as required.
Provide overall administrative functions for the department.
Assist with Virtuoso marketing, events and initiatives which drive the partners’ production and increases engagement.
Assist with day-to-day aspects of the partnerships teams and provide administrative support.
Schedule meetings, coordinate calendars, invite speakers and other participants (Outlook, Teams, Zoho, etc.)
Follow up on any action items
Responsible for the distribution of external partner communications (Newsletters, Surveys, Emails, etc.)
Maintain internal dashboards, Smartsheets and documentation on v.com.
Maintain and track partner allocation, record RTAs, Approvals for all company events.
Liaise with Partners for event registration and questions.
Send event reminders to complete registration, assist with registrations as needed, enter partner credits.
Assist with event planning as needed (setting appointments, meetings, follow-ups, etc)
Collaborate with the Account Managers to ensure Engagement plan billing is properly recorded in systems.
Work with accounting to solve issues with invoices/billing and other related issues.
Log Account credits using the Accounting Smartsheet and other forms.
Liaise with Accounting team as needed to ensure partners submit surveys and payment.
Audit Partner profiles and briefs to ensure they are updated and complete.
Run audit reports.
Upload documentation to Partner profiles (strategy documents, contracts, insertion orders, notes, etc)
Monitor the team's Zoho Activities.
Run and share regular KPI reports for GPR Leadership.
Support projects as required (product development, supplier products, Editorial Mentions)
Support Director and Account Managers as directed.

Requirements

What you’ll need

High School Diploma required; Bachelor’s Degree preferred
2+ years of travel industry experience highly desired
Strong office support and customer service skills
Excellent verbal, written and presentation skills
Excellent organizational skills and an extremely high level of accuracy and attention to detail
Ability to multitask, prioritize, and problem solve in a deadline driven environment
Possess a level of excellence in Microsoft Office products, especially Excel, Outlook, PowerPoint, and Word as well as MS Teams

Benefits

Comp & perks

Infrequent travel may be required to attend company events (1-3 trips per year).
Daily contact with various external contacts/suppliers.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Microsoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordMicrosoft TeamsZohoSmartsheetsKPI reportingevent planningadministrative support

Soft Skills

customer serviceorganizational skillsattention to detailmultitaskingprioritizationproblem solvingverbal communicationwritten communicationpresentation skillscollaboration

Certifications

High School DiplomaBachelor’s Degree