Senior Executive Assistant

VirtueStaff

Senior Executive Assistant supporting a client remotely with strategic operations and client management. Engaging in proactive, high-level tasks to manage email, calendar, and CRM systems.

Posted 7/3/2026contractRemote • 🇵🇭 PhilippinesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in email and calendar management, client interaction, and high-level customer service. Proficient in managing CRM systems, digital content, and project workflows while maintaining a strong executive presence.

Highest-signal resume keywords

Email ManagementCalendar ManagementActiveCampaignAsanaExcel/Sheets

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Email ManagementCalendar ManagementCRM ManagementData TrackingDigital Content ManagementPresentation DevelopmentCritical ThinkingAI Tools ProficiencyAdvanced Worksheet Knowledge

Soft Skills

Proactive AnticipationAttention to DetailExecutive Presence

Tools & Technologies

ActiveCampaignAsanaGoogle DriveLearning Management System (LMS)Zoom

Industry Keywords

Executive AssistantClient InteractionSales AdministrationOnboarding Process

About the role

Key responsibilities & impact

Proven experience with email and calendar management
Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".
Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
Lead the onboarding process for new clients and pull together high-impact presentations for meetings
Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
Manage digital content and ensure all postings into the Learning Management System (LMS) are accurate and timely
Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

Requirements

What you’ll need

Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
Advanced knowledge of ActiveCampaign, Asana, and Google Drive
Strong Excel/Sheets knowledge and data exposure
Highly proficient in using AI tools to increase efficiency and speed
High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions

Benefits

Comp & perks

Work From Home
Performance Bonus