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VirtueStaff

Senior Executive Assistant

VirtueStaff

Senior Executive Assistant supporting a client remotely with strategic operations and client management. Engaging in proactive, high-level tasks to manage email, calendar, and CRM systems.

Posted 7/4/2026contractRemote • 🇵🇭 PhilippinesSeniorWebsite

About the role

Key responsibilities & impact
  • Proven experience with email and calendar management
  • Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".
  • Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
  • Lead the onboarding process for new clients and pull together high-impact presentations for meetings
  • Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
  • Manage digital content and ensure all postings into the Learning Management System (LMS) are accurate and timely
  • Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

Requirements

What you’ll need
  • Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
  • Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
  • Advanced knowledge of ActiveCampaign, Asana, and Google Drive
  • Strong Excel/Sheets knowledge and data exposure
  • Highly proficient in using AI tools to increase efficiency and speed
  • High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions

Benefits

Comp & perks
  • Work From Home
  • Performance Bonus

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Email ManagementCalendar ManagementCRM ManagementData TrackingDigital Content ManagementPresentation DevelopmentCritical ThinkingAI Tools ProficiencyAdvanced Worksheet Knowledge
Soft Skills
Proactive AnticipationAttention to DetailExecutive Presence