Executive Assistant – Marketing Coordinator

VirtualStaff365

Executive Assistant & Marketing Coordinator providing high-level support to the Managing Director of a vibrant Australian law firm. Streamlining operations and enhancing marketing presence through social media and business development.

Posted 4/27/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

- Manage executive calendars, appointments, and travel arrangements
- Screen and prioritise emails, calls, and various correspondence
- Work with the Office Manager to prepare meeting agendas, notes, and follow-up actions
- Assist in the preparation of internal and external communications
- Support the Managing Director in meeting personal and professional deadlines
- Coordinate with external service providers including accountants and IT specialists
- Support HR administration tasks such as contracts and onboarding processes
Marketing and Brand Coordination
- Assist in developing and updating social media content across LinkedIn and Instagram
- Help create engaging newsletters and website content
- Maintain and update the client and referral database within the CRM
- Support relationship management and business development initiatives
- Assist in the coordination of events and sponsorships to enhance brand visibility
- Liaise with external vendors such as designers, photographers, and SEO consultants
- Ensure brand consistency across all company materials and touchpoints
- Track marketing budgets, invoices, and calendar deadlines.

Requirements

What you’ll need

- Proven experience as an Executive Assistant or Personal Assistant
- Advanced proficiency in Microsoft Office programs
- Exceptional written and verbal communication skills
- Strong organisational skills with the ability to manage competing priorities
- A proactive and committed approach to delivering high-quality work
- Ability to build strong professional relationships and fit into a friendly team culture
Nice-to-Have Skills
- A degree or diploma in Marketing
- Prior experience working within a law firm
- Experience using Smokeball or similar legal practice management software
- Familiarity with CRM systems and social media management for professional platforms

Benefits

Comp & perks

- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full-time job
- HMO
- Annual leave
- 13th-month pay
- With Government Mandated Benefits

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Microsoft OfficeCRM systemssocial media managementlegal practice management softwareevent coordinationmarketing content creationbudget trackingemail prioritizationcalendar managementonboarding processes

Soft Skills

written communicationverbal communicationorganizational skillsproactive approachrelationship managementteam collaborationtime managementattention to detailproblem-solvingadaptability

Certifications

degree in Marketingdiploma in Marketing