Sales Trust Administrator

VirtualStaff365

Sales Trust Administrator managing trust account and sales administration for a real estate business in Australia. Role involves collaboration and compliance with industry regulations in remote setup.

Posted 9/3/2025full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

- Process sold property files by entering sales details into Box+Dice (CRM & Trust Account Software).
- Save signed contracts and sales documentation into OfficeTech.
- Confirm deposit funds held in trust and liaise with solicitors as required.
- Send signed contracts to solicitors and maintain accurate filing.
- Prepare draft account sales, follow up on settlements, and send confirmations.
- Ensure trust account transactions comply with industry regulations.
- Collaborate with internal and external stakeholders to ensure smooth settlements.

Requirements

What you’ll need

- Process sold property files by entering sales details into Box+Dice (CRM & Trust Account Software).
- Save signed contracts and sales documentation into OfficeTech.
- Confirm deposit funds held in trust and liaise with solicitors as required.
- Send signed contracts to solicitors and maintain accurate filing.
- Prepare draft account sales, follow up on settlements, and send confirmations.
- Ensure trust account transactions comply with industry regulations.
- Collaborate with internal and external stakeholders to ensure smooth settlements.

Benefits

Comp & perks

- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full Time
- HMO
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rata)

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

collaborationcommunicationorganization