Virtual Rockstar Careers

Administrative Specialist – Virtual Assistant

Virtual Rockstar Careers

full-time

Posted on:

Location Type: Remote

Location: Louisiana • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $6 - $7 per hour

About the role

  • Provide high-level administrative assistance to the practice owner and team.
  • Support organization and workflow improvement across the clinic.
  • Assist with building systems that reduce day-to-day chaos and improve team sustainability.
  • Manage the appointment calendar and confirm upcoming visits.
  • Handle client inquiries via phone and email with professionalism and warmth.
  • Create and maintain client-facing documents, forms, and treatment plans (approximately 10–20 per week).
  • Develop and implement SOPs for a growing startup practice.
  • Help the practice stay current with technology tools that improve operations.

Requirements

  • Prior experience in an administrative or operations support role.
  • Strong organizational skills and attention to detail.
  • Ability to create systems, checklists, and repeatable workflows.
  • Comfortable handling client communication with empathy and professionalism.
  • Tech-forward mindset with a desire to learn and improve practice systems.
  • Prior experience working in a veterinary practice.
  • Experience using Google Workspace tools effectively.
  • Experience developing and implementing SOPs and structured workflows.
  • Loves technology and is eager to continue learning new tools.
Benefits
  • Competitive salary commensurate with experience.
  • Opportunities for professional development and growth.
  • Work in a dynamic and supportive team environment.
  • Make a meaningful impact by helping to build and strengthen families across the globe.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative assistanceworkflow improvementsystem buildingappointment managementclient documentationSOP developmentstructured workflows
Soft Skills
organizational skillsattention to detailclient communicationempathyprofessionalismtech-forward mindsetdesire to learn