Virtual Rockstar Careers

Project Manager, Virtual Assistant

Virtual Rockstar Careers

full-time

Posted on:

Location Type: Remote

Location: Arizona • United States

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Salary

💰 $7 - $8 per hour

About the role

  • Own and manage end-to-end project timelines across multiple brands and initiatives
  • Break down large initiatives into clear, actionable task plans
  • Track, enforce, and follow up on deadlines across teams, contractors, and partners
  • Proactively follow up on deliverables without being prompted
  • Maintain project visibility dashboards (status, timelines, owners, risks)
  • Provide concise status updates and flag risks early
  • Manage workflows in Asana, with readiness to transition into a custom Notion workspace
  • Maintain daily execution and communication within dedicated Slack project channels
  • Identify SOP gaps and recommend process improvements as bottlenecks arise
  • Ensure assets move from ready → live → repurposed, not stalled
  • Manage version control for assets, templates, and documents
  • Track approvals and ensure feedback is implemented accurately
  • Help prioritize urgent vs. important initiatives to protect executive focus
  • Track affiliate and referral partnerships and their deliverables
  • Coordinate timelines for co-created content and joint initiatives
  • Maintain a simple partnership database (contacts, status, next actions)

Requirements

  • Proven experience as a Project Manager, Operations VA, or Senior Operations Coordinator
  • Strong ownership mindset with the confidence to follow up and push for delivery
  • Excellent spoken and written English communication skills
  • Highly organized, systems-driven, and execution-focused
  • Comfortable managing multiple workstreams simultaneously
  • Experience working in Asana; adaptable to Notion-based systems
  • Highly responsive and effective in Slack-based workflows
  • Experience supporting founders, agencies, or startups is a strong plus
Benefits
  • Competitive salary commensurate with experience
  • Opportunities for professional development and growth
  • Work in a dynamic and supportive team environment
  • Make a meaningful impact by helping to build and strengthen families across the globe
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementworkflow managementversion controltask planningprocess improvementstatus reportingdeadline trackingrisk managementdatabase managementcontent coordination
Soft Skills
ownership mindsetcommunication skillsorganizational skillsexecution focusresponsivenessadaptabilityproactivityprioritizationcollaborationproblem-solving