Virtual Rockstar Careers

Executive, Marketing Admin VA

Virtual Rockstar Careers

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $7 - $8 per hour

About the role

  • Support execution of marketing campaigns across email, SMS, social media, and workshops.
  • Schedule, test, and QA email and text campaigns.
  • Build and update email and SMS templates for different pipeline stages.
  • Monitor campaign performance and flag issues or inconsistencies.
  • Assist with social media management and basic content support.
  • Monitor and respond to online reviews and comments as needed.
  • Perform weekly and monthly data entry and KPI reporting.
  • Update dashboards and reports in Google Sheets or Excel.
  • Pull data from multiple systems and consolidate into centralized reports.
  • Validate data accuracy across platforms and proactively flag discrepancies.
  • Edit and troubleshoot spreadsheet formulas (including pivot tables).
  • Assist with annual dashboard rollovers and ongoing report maintenance.
  • Maintain CRM hygiene, including list cleanup, segmentation, and QA checks.
  • Support pipeline communication via email and SMS.
  • Assist with workshop and webinar setup, registrant tracking, and follow-up.
  • Provide operational follow-through on tactical tasks assigned by leadership.
  • Close administrative "loose ends" that fall outside core clinical or front-desk duties.
  • Take direction from the owner and clinic directors.
  • Work from documented SOPs, checklists, and Loom trainings.
  • Provide regular updates on task status and completion.
  • Identify inefficiencies in workflows and propose improvements.
  • Support one-off administrative and operational projects as needed.

Requirements

  • Proven experience in marketing operations, campaign execution, or data-focused VA roles.
  • Strong proficiency in Google Sheets/Excel, including formulas and pivot tables.
  • Excellent written and spoken English communication skills.
  • Highly detail-oriented with strong data accuracy and QA habits.
  • Ability to manage multiple task types without constant supervision.
  • Proactive problem-solver who can troubleshoot issues independently and propose solutions.
  • Comfortable working from SOPs while also identifying gaps and improvements.
  • Reliable, responsive, and consistent with deadlines and follow-through.
  • Must be able to work US business hours (EST preferred).
Benefits
  • Competitive salary commensurate with experience.
  • Opportunities for professional development and growth.
  • Work in a dynamic and supportive team environment.
  • Make a meaningful impact by helping to build and strengthen families across the globe.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
email marketingSMS marketingcampaign executiondata entryKPI reportingdata validationspreadsheet formulaspivot tablesCRM managementworkflow improvement
Soft Skills
detail-orientedcommunication skillsproblem-solvingindependent worktask managementreliabilityresponsivenessdeadline managementproactive approachorganizational skills