Training and Program Operations Specialist

Virtual Peace of Mind

Training & Program Operations Specialist managing apprenticeship and training initiatives for Virtual Peace of Mind. Supporting organizational growth and workforce development in a remote environment.

Posted 5/8/2026part-timeRemote • Virginia • 🇺🇸 United StatesMid-LevelSenior💰 $25 - $30 per hourWebsite

About the role

Key responsibilities & impact

Develop and organize training curricula for apprenticeship programs
Structure and document training pathways, competencies, and learning objectives
Build training materials including guides, manuals, and program documentation
Translate program concepts into structured, scalable training systems
Coordinate apprenticeship program documentation and compliance requirements
Maintain training records, logs, and required reporting components
Support onboarding structure for apprentices from a training perspective
Collaborate with HR to align training with hiring and onboarding processes
Research and source Continuing Education Units (CEUs) aligned with program needs
Identify and manage training platforms, tools, and external learning resources
Maintain organized tracking of CEU usage and requirements
Develop SOPs related to training and program implementation
Ensure all training processes are documented, structured, and repeatable
Maintain centralized organization of all training and program materials
Develop PowerPoints, training presentations, and internal materials
Support development of new program initiatives (e.g., transition programs)
Assist with grant support activities, including research and document preparation
Execute special projects that support organizational growth and efficiency
Provide operational support to leadership in building scalable systems
Executive calendar management
Email triage
Follow-up coordination
Meeting coordination

Requirements

What you’ll need

Strong organizational and execution skills
Experience in program coordination, training development, or operations preferred
Ability to take direction and independently build structured outputs
Strong writing and documentation skills
Comfortable working in a fast-paced, growth-oriented environment
High level of initiative and problem-solving ability
Operate with minimal supervision
Anticipation of needs proactively (upcoming task, potential gaps, operational inefficiencies) before direction is provided
Take initiative to resolve issues without direction

Benefits

Comp & perks

Health, Dental & Vision: Company-sponsored plans available, with an employer contribution for eligible full-time employees.
Quick Benefits Start: Benefits eligibility begins after 30 days, with coverage effective the first of the month following Day 30.
Paid Time Off: Full-time employees accrue 10 days (80 hours) annually starting on Day 31 to support rest, personal needs, and wellness.
Flexible Holidays: No fixed holiday calendar—team members are empowered to plan schedules and observe holidays meaningful to them.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

training developmentcurriculum developmentprogram documentationtraining materials creationSOP developmentreporting components managementCEU trackingprogram implementationproject executiongrant support activities

Soft Skills

organizational skillsexecution skillswriting skillsproblem-solving abilityinitiativeindependenceproactive anticipationcoordination skillscommunication skillsadaptability