Spanish Bilingual General Virtual Assistant

Virtual Assist

Virtual Assistant supporting administrative and operational tasks for a growing business. Managing calendars, communication, and organizational tasks with detail and professionalism.

Posted 5/4/2026part-timeRemote • 🇵🇭 PhilippinesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Manage executive calendars, appointments, and scheduling across multiple time zones
Organize meetings, prepare agendas, and take detailed meeting notes or action items
Handle email and inbox management, including responding to inquiries, filtering messages, and prioritizing communication
Manage text and email communication with clients, partners, and internal teams in a timely and professional manner
Handle inbound and outbound phone calls, ensuring clear, confident, and professional communication
Perform menu programming updates and maintenance with accuracy and attention to detail
Submit and track paperwork, applications, and required documentation efficiently
Prepare professional correspondence, reports, proposals, and presentations
Perform data entry, maintain spreadsheets, and update CRM systems with accuracy
Conduct research and compile information into clear, actionable summaries
Manage project timelines using tools such as Asana, Trello, or ClickUp, ensuring deliverables are completed on time
Maintain digital filing systems and organize shared drives for easy access to information
Draft standard operating procedures (SOPs) or process documentation for recurring tasks
Protect and handle confidential or sensitive business information with discretion
Provide general administrative support to leadership and assist with special projects as needed

Requirements

What you’ll need

At least 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator
Fluent in English and Spanish (spoken and written)
Excellent verbal communication skills, including confidence speaking on the phone
Strong written communication skills with attention to clarity and professionalism
Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office Suite
Experience with CRM and project management tools (e.g., HubSpot, ClickUp, Asana, Trello, Slack, Notion)
Ability to manage multiple priorities while maintaining strong attention to detail
Strong organizational, analytical, and problem-solving abilities

Benefits

Comp & perks

Opportunity to contribute to a growing business by enhancing efficiency and client experience.
Supportive and collaborative work environment.
Paid training
Work from home

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entrymenu programmingproject managementschedulingagenda preparationreport writingprocess documentationresearchCRM managementdigital filing

Soft Skills

verbal communicationwritten communicationattention to detailorganizational skillsanalytical skillsproblem-solvingtime managementprofessionalismdiscretionmultitasking