Virtual Assist

Finance Executive Assistant – Growth Track to CFO Executive Assistant

Virtual Assist

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Tech Stack

ERP

About the role

  • Reconcile credit card transactions (Ramp or similar)
  • Collect and attach receipts; follow up on missing documentation
  • Perform monthly vendor statement reconciliations
  • Match vendor statements to ERP balances
  • Identify discrepancies (duplicate invoices, missing credits, unapplied payments)
  • Investigate and resolve variances prior to close
  • Maintain reconciliation documentation folder
  • Ensure vendor accounts are clean prior to payment release
  • Escalate discrepancies impacting financial reporting
  • Maintain structured Month-End Close checklist in Motion
  • Track completion of vendor reconciliations
  • Confirm documentation is uploaded before tasks are marked complete
  • Maintain CPA/audit request tracker
  • Provide pre-close status report to Controller
  • Manage inbox organization
  • Draft professional correspondence
  • Maintain proactive calendar scheduling
  • Coordinate meetings across departments
  • Assist with presentation formatting for leadership meetings
  • Generate recurring financial reports: AR aging, vendor totals, expense summaries
  • Compile documentation for CPA requests, insurance audits, banking inquiries
  • Draft and maintain finance SOPs
  • Maintain strict confidentiality of banking information, vendor tax IDs, payroll data, executive compensation

Requirements

  • 3+ years supporting U.S.-based finance or accounting teams
  • Demonstrated experience performing month-end vendor statement reconciliations
  • Experience reconciling credit card transactions and expense documentation
  • Strong understanding of basic accounting principles (AP, AR, reconciliations)
  • Advanced Excel or Google Sheets proficiency
  • Strong written and verbal English communication
  • Experience working in structured task management software
  • Ability to overlap 4–5 hours with U.S. CST or EST
  • Stable high-speed internet and secure remote work setup
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
credit card reconciliationvendor statement reconciliationaccounting principlesExcelGoogle Sheetsfinancial reportingdocumentation managementexpense documentationSOP draftingvariance investigation
Soft Skills
communicationorganizationattention to detailproblem-solvingtime managementcollaborationconfidentialityprofessional correspondencecalendar schedulingmeeting coordination