HR Onboarding Specialist

Vinfen

HR Onboarding Specialist managing onboarding processes for new hires at Vinfen. Overseeing background checks, maintaining records, and ensuring compliance and a positive candidate experience.

Posted 6/16/2026full-timeCambridge • Massachusetts • 🇺🇸 United StatesJuniorMid-Level💰 $58,000 per yearWebsite

About the role

Key responsibilities & impact

Coordinates onboarding background checks and other required verifications.
Consistently communicates with candidates to obtain necessary information and documentation for background check screenings and troubleshoot issues.
Reviews and verifies the accuracy of candidate information and ensures compliance with company policies and legal requirements.
Liaises with external vendors to manage and expedite the background check processes.
Maintains accurate records of all Onboarding activities and updates internal process documentation and HRIS system accordingly.
Provides status updates to Recruiters, hiring managers and HR team members regarding the progress of Onboarding background checks.
Addresses any issues or discrepancies found during the Onboarding process and escalates, as necessary.
Ensures a positive candidate experience by providing clear and timely communication throughout the Onboarding process.
Assists in the continuous improvement of Onboarding procedures and policies to enhance efficiency and compliance.
Assists with special projects as needed.
Performs other duties, as assigned.

Requirements

What you’ll need

Minimum of two years of experience in an HR administration function.
Strong attention to detail and accuracy in handling sensitive information.
Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines.
Effective communication and interpersonal skills, with a professional and approachable demeanor.
Proficiency in HRIS and/or ATS systems and Microsoft Office Suite.
Ability to work independently and collaboratively in a team environment.

Benefits

Comp & perks

Professional Development
Hiring Events
External Referral Program

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

HR administrationbackground check screeningcompliance verificationrecord maintenanceprocess documentationonboarding proceduresdata accuracysensitive information handlingtime managementtask management

Soft Skills

attention to detailorganizational skillseffective communicationinterpersonal skillsprofessional demeanorcollaborative workindependent workproblem-solvingcustomer servicecontinuous improvement