Office Management Specialist – Focus: Purchasing, Digital Organization

VINELLO retail GmbH

Kaufmann/-frau für Büromanagement bei VINELLO im Einkauf & digitale Organisation. Unterstützen in der Bestellung von Waren und Digitale Stammdatenpflege.

Posted 5/11/2026full-timeDresden • 🇩🇪 GermanyMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

CloudERP

About the role

Key responsibilities & impact

Operational purchasing support: You assist the team with ordering goods, monitor delivery dates and coordinate goods receipt with our logistics.
Digital master data management: You maintain item data, prices and supplier information in our ERP system (Odoo), ensuring the highest level of accuracy.
Correspondence: You manage written communication with our partners and wineries worldwide—efficiently and in a structured way via modern channels.
Pricing support: You prepare data for price calculations and assist with the analysis of assortment metrics.
Office organization 2.0: You actively shape our digital workflows and make sure information ends up where it is needed (wiki, project management tools).
Product support: You accompany internal tastings and help present new culinary highlights for our customers perfectly in the shop.

Requirements

What you’ll need

You have completed training as an Office Management Clerk (Kaufmann/-frau für Büromanagement) — ideally with focuses such as purchasing, logistics or order control.
Excellent office skills: You are highly proficient in Google Workspace (Sheets, Docs).
You enjoy working with complex software (ERP) and cloud solutions.
Structured & precise: You work with extreme care and attention to detail.
Passion for gourmet products: You have a genuine interest in wine, spirits and good food — you want to know what we sell.
Language skills: Your German is stylistically confident in both spoken and written form; you can communicate confidently in English with our international suppliers.
Proactive mindset: You look ahead, think in a solution-oriented way and enjoy focused work ("deep work").

Benefits

Comp & perks

Flexibility & remote work: Flexible working hours and the option to work remotely by arrangement.
Deep work & focus: We rely on asynchronous communication. That means fewer distractions from meetings and more time for concentrated work.
Tech environment for doers: Short lines to our in-house development team. If you have an idea to improve a process, it will be implemented quickly.
Moments of enjoyment: Regular exclusive tastings and the opportunity to meet our international partners and wineries on trips.
Training & development: We encourage your curiosity and support your professional development.
Central location: A modern, well-equipped workplace in central Dresden.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

office managementpurchasinglogisticsorder controldata managementprice calculationassortment analysisattention to detaildigital workflowsculinary presentation

Soft Skills

structured communicationproactive mindsetsolution-oriented thinkingcarefulnessattention to detailorganizational skillsinterpersonal skillswritten communicationteam collaborationfocus

Certifications

Office Management Clerk