Office Administrator, Purchasing – Digital Organization
VINELLO retail GmbH
full-time
Posted on:
Location Type: Hybrid
Location: Dresden • Germany
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About the role
- Operational purchasing support: You assist the team with ordering goods, monitor delivery dates and coordinate goods receipt with our logistics team.
- Digital master data management: You maintain product data, prices and supplier information in our ERP system (Odoo) with the highest level of accuracy.
- Correspondence: You handle written communication with our partners and wineries worldwide — efficiently and in a structured way using modern channels.
- Pricing support: You prepare data for price calculations and assist with the analysis of assortment key figures.
- Office organization 2.0: You actively shape our digital workflows and ensure information ends up where it is needed (wiki, project management tools).
- Product support: You accompany internal tastings and help present new delicacies for our customers perfectly in the shop.
Requirements
- We are looking for organized minds who are digitally competent and think proactively.
- Qualified career starters who want to get going in a modern way are welcome just as experienced staff with relevant professional experience.
- You have completed vocational training as an Office Management Clerk (ideally with focuses such as purchasing, logistics or order management).
- Excellent Office skills: You know Google Workspace (Sheets, Docs) inside out.
- You enjoy working with complex software (ERP) and cloud solutions.
- Structure & precision: You work extremely conscientiously. A transposed digit in a calculation or an error in a data record is a no-go for you.
- Affinity for gastronomy: You have a genuine interest in wine, spirits and good food — you want to know what we sell.
- Language skills: Your German is stylistically secure in spoken and written form; you can communicate confidently in English with our international suppliers.
- Doer mentality: You look ahead, think solution-oriented and enjoy focused work ("deep work").
Benefits
- Flexibility & mobile working: Flexible working hours and the option to work remotely by arrangement.
- Deep work & focus: We rely on asynchronous communication. That means for you: fewer distractions from meetings, more time for concentrated work.
- Tech environment for doers: Short lines to our in-house development team. If you have an idea for process improvement, it will be implemented quickly.
- Moments of enjoyment: Regular exclusive tastings and the chance to meet our international partners and wineries on trips.
- Training & development: We encourage your curiosity and support your professional development.
- Central location: A modern, well-equipped workplace in the heart of Dresden.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
ERP systemOdoodata analysisprice calculationsdigital workflowsproduct data managementoffice managementorder managementlogisticsGoogle Workspace
Soft Skills
organizational skillsproactive thinkingattention to detailcommunication skillssolution-oriented mindsetconscientiousnessability to work independentlystructured approachteam collaborationcustomer service orientation
Certifications
vocational training as Office Management Clerk