Office Management Specialist – Focus on Purchasing & Digital Organization
VINELLO retail GmbH
full-time
Posted on:
Location Type: Hybrid
Location: Dresden • Germany
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About the role
- Operational purchasing support: You assist the team with ordering goods, monitor delivery dates, and coordinate goods receipt with our logistics team.
- Digital master data management: You maintain product data, prices and supplier information in our ERP system (Odoo), ensuring the highest level of accuracy.
- Correspondence: You handle written communication with our partners and wineries worldwide—efficiently and in a structured way across modern channels.
- Quotation and costing support: You prepare data for price calculations and assist with the analysis of assortment KPIs.
- Office organization 2.0: You actively shape our digital workflows and ensure information ends up where it’s needed (wiki, project management tools).
- Product support: You assist with internal tastings and help present new culinary highlights perfectly in our shop for customers.
Requirements
- We are looking for organized minds who are digitally proficient and think proactively.
- Qualified career entrants who want to start in a modern way are as welcome as experienced professionals with relevant background.
- You have completed vocational training as an Office Management Clerk / Administrative Assistant (ideally with focuses such as Purchasing, Logistics or Order Processing).
- Outstanding Office skills: You are fluent with Google Workspace (Sheets, Docs) and use it confidently.
- You enjoy working with complex software (ERP) and cloud solutions.
- Structure & precision: You work extremely conscientiously. A transposed digit in a calculation or an error in a data record is a no-go for you.
- Affinity for gastronomy: You have a genuine interest in wine, spirits and good food—you want to know what we sell.
- Language skills: Your German is stylistically secure in spoken and written form; you can communicate confidently in English with our international suppliers.
- Doer mentality: You look ahead, think solution-oriented and enjoy focused work ("Deep Work").
Benefits
- Flexibility & remote work: Flexible working hours and the option for remote work by arrangement.
- Deep Work & focus: We rely on asynchronous communication. For you that means fewer meeting distractions and more time for concentrated work.
- Tech environment for doers: Short lines to our in-house development team. If you have an idea to improve processes, it will be implemented quickly.
- Moments of enjoyment: Regular exclusive tastings and the opportunity to meet our international partners and wineries on trips.
- Training & development: We encourage your curiosity and support your professional development.
- Central location: A modern, well-equipped workplace in the heart of Dresden.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
digital master data managementquotation supportcosting supportdata analysisoffice organizationproduct supportERP systemOdooprice calculationsKPI analysis
Soft Skills
organizedproactiveconscientioussolution-orientedfocused workcommunicationattention to detailteam collaborationstructured thinkingdoer mentality
Certifications
vocational training in Office ManagementAdministrative Assistant certification