Payroll and Benefits Administrator

Vimly Benefit Solutions

Payroll & Benefits Administrator managing multi-state payroll for U.S. employees.

Posted 5/20/2026full-timeRemote • Washington • 🇺🇸 United StatesJuniorMid-Level💰 $60,000 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

You own payroll end-to-end for all U.S. employees across multiple states running cycles on time, catching errors before they hit employee paychecks, and fielding questions with a calm, informed answer.
You coordinate with our Employer of Record (EOR) to ensure payroll is processed accurately and on schedule.
You handle benefits administration: enrollments, qualifying life events, premium reconciliations, and vendor communications without waiting to be asked.
You respond to employee inquiries about pay, deductions, and benefits accurately, promptly, and with discretion.
You field new hire onboarding setup in the HRIS - creating records, assigning pay groups, confirming benefit enrollments - and partner with HR to make sure nothing falls through the gap between offer acceptance and first paycheck.
You pull headcount and workforce cost reports that HR and Finance use for planning, and you take the initiative to understand what stakeholders actually need rather than just running what has always been run.
When HR needs support on a people-related project or initiative, you are a reliable partner; You understand the data, know the systems, and can contribute meaningfully without needing to be brought up to speed.
You are comfortable stepping into HR-adjacent work as the role evolves, bringing your financial and systems knowledge to support broader people operations when needed.

Requirements

What you’ll need

2–4 years of hands-on, end-to-end U.S. multi-state payroll processing - not oversight, not coordination, not approval workflows. You ran the payroll.
Demonstrated knowledge of U.S. federal and multi-state payroll tax regulations: withholding, wage and hour laws, state-specific requirements.
Experience preparing payroll journal entries and reconciling payroll to general ledger accounts.
Advanced Excel: you build reconciliations, use VLOOKUP/INDEX-MATCH, pivot tables, and can clean messy data without asking for help.
Track record of meeting strict, non-negotiable deadlines in a self-directed environment.
Strongly Preferred: Experience administering employee benefits (health insurance, 401(k), qualifying life events, open enrollment).
Experience supporting payroll for international employees through an Employer of Record (EOR) specifically Canada and India.
Familiarity with UKG or BambooHR HRIS/payroll systems.
Post-secondary education in Accounting, Payroll, Finance, or a related field.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

U.S. multi-state payroll processingpayroll tax regulationspayroll journal entriesreconciling payrolladvanced ExcelVLOOKUPINDEX-MATCHpivot tablesdata cleaningemployee benefits administration

Soft Skills

attention to detailproblem-solvingcommunicationself-directedreliabilityinitiativediscretionorganizational skillscollaborationadaptability