Medical Assistant, Patient Service Rep – OB/GYN

Village Medical

Medical Assistant responsible for assisting physician, PA or NP with clerical duties and patient care. Handling scheduling, diagnostic tests, and vital signs documentation in a healthcare setting.

Posted 7/9/2026full-timeWest Orange • New Jersey • 🇺🇸 United StatesJuniorMid-Level💰 $22 - $27 per hourWebsite

About the role

Key responsibilities & impact

Responsible for assisting physician, PA or NP with clerical duties, patient flow/care, procedures, scheduling hospital and ambulatory admissions
Schedules and enters diagnostic tests and procedures into orders management system, following all appropriate workflows
Responsible for coordinating required testing prior to admission and ensuring all information and consents are on site for patient’s admission/procedure
Arranges types and distributes surgery schedule
Accurately completes any/all necessary forms for the patient
Effectively communicates problems, concerns or issues to the Supervisor and/or Manager appropriately and promptly
Obtains vital signs: BP, temp, pulse, height & weight accurately and completely as required
Documents appropriately in EHR
Reviews and updates medication list and accurately documents known allergies in the Electronic Health Record (EHR)
Demonstrates an understanding of prescription control and prescription refill procedures
Employs appropriate and timely use of Tasking in EHR
Appropriately enters orders and schedules appointments in the Practice Management System (PMS) and EHR
Provides referrals and/or consult orders appropriately and in a timely manner in the PMS and EHR
Appropriately adheres to universal safety precautions when administering medications and disposal of medical waste
Maintains proficiency with department specific equipment troubleshoots and reports malfunctions promptly
Facilitates transition of care to UCC/Hospital
Demonstrates a working knowledge of booking and scheduling inpatient, outpatient and special procedures
Arranges for specialty equipment/ services as needed
Interacts with outside vendors / contracted services as needed
Demonstrates understanding of submission of necessary documents for hospital and our patient procedures
Verbalizes procedure for collection of pre-admission testing data
Demonstrates a working knowledge of insurance and pre-certification requirements
Demonstrates working knowledge for rescheduling and canceling procedures
Logs surgical procedures as needed
Establishes and maintains a positive working relationship with physicians and nursing staff.
Other job duties as required

Requirements

What you’ll need

High School Diploma or equivalent, required
Medical Assistant Certification Required
Heart saver certification required
2-4 years experience preferred
Ability to communicate in English, both orally and in writing
Strong interpersonal and organizational skills
Ability to perform diverse work assignments with time limitations with a high degree of accuracy
Ability to use problem solving, critical thinking and priority setting skills
Knowledge of medical terminology preferred

Benefits

Comp & perks

Medical
Dental
Life
Disability
Vision
FSA coverages
401k savings plan

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Patient Flow ManagementOrder Management SystemMedication List ReviewPrescription Control ProceduresTasking in EHRInsurance and Pre-Certification KnowledgeSurgical Procedure LoggingBooking and Scheduling ProceduresClerical DutiesMedical Terminology

Soft Skills

Strong Communication SkillsProblem SolvingCritical ThinkingTime ManagementInterpersonal Skills

Certifications

Medical Assistant CertificationHeart Saver Certification