Vida Health

HR Administrative Assistant

Vida Health

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $30 - $38 per hour

About the role

  • Open, sort, triage and distribute all incoming HR-related mail.
  • Prepare outgoing mail such as entity mail, checks to states and more.
  • Execute the administrative checklist for new hires; including collecting, verifying and filing essential documents (I-9s, W-4s, offer paperwork).
  • Maintain digital employee files; ensuring folders are up to date with most current offer letters, personnel action notices, performance management forms, etc.
  • Manage the administrative checklist for exiting employees; including final paycheck coordination, benefits termination notices and systems access termination communication.
  • Perform basic data entry, auditing and reporting in Vida’s HRIS System (ADP).
  • Execute and organize entity filings for the Company.
  • Assist People Operations sub-set teams with administrative tasks such as background checks, systems maintenance and other duties as assigned.
  • Assist with special projects as needed.

Requirements

  • 2+ years of HR Assistant/Coordinator experience.
  • Hands-on experience with an HRIS system- proficiency with ADP is a plus!
  • Familiarity with Google Suite: Gmail, Calendar, Docs, Sheets, etc.
  • Demonstrated operational excellence and a customer service mindset.
  • Excellent interpersonal skills, communication skills and attention to detail.
  • Strong business insight, judgment, team orientation and collaborative style.
  • Effective project management skills.
  • Ability to thrive in a face-paced environment with quickly changing business needs.
  • Demonstrated analytical skills with the ability to learn new systems or applications.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
data entryauditingreportingHRISanalytical skillsproject management
Soft skills
interpersonal skillscommunication skillsattention to detailoperational excellencecustomer service mindsetbusiness insightjudgmentteam orientationcollaborative styleability to thrive in fast-paced environment