Victory Church Lancaster PA

Creative Arts Project Manager

Victory Church Lancaster PA

full-time

Posted on:

Location Type: Hybrid

Location: Lancaster • Pennsylvania • United States

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Job Level

Junior

About the role

  • Provide high-level administrative and operational support in a one-on-one working relationship with the Creative Arts Pastor
  • Serve as a central liaison for the Creative Arts Department—working closely with Worship, Production, Communications, and campus teams
  • Coordinate projects, communication flow, and logistical needs across all areas of Creative Arts
  • Manage the day-to-day administrative operations of the Creative Arts Department, ensuring tasks and communications are handled efficiently and proactively
  • Organize, maintain , and improve file systems, digital assets, shared drives, and departmental documentation to ensure consistent organization and accessibility for the creative team and volunteers
  • Prepare and edit correspondence, reports, presentations, and project documents on behalf of the Creative Arts Pastor/Director and team
  • Assist with scheduling, task tracking, follow-ups, and the ongoing coordination of creative projects across several locations
  • Attend Creative Arts team meetings, record notes and action items, and ensure follow-through on assignments and deadlines
  • Support planning and implementation of department projects—including weekend services, sermon series assets, seasonal experiences, and special events by managing logistics , timelines, and communication with relevant teams
  • Monitor the status of ongoing design, video, and communications projects, ensuring details are captured, deadlines are met, and the Creative Arts Pastor stays informed at a high level
  • Provide hands-on logistical support for weekend services and events, including procurement, print pickups, volunteer coordination, and project-related errands as assigned
  • Help recruit, onboard, and schedule Creative Arts Serve Team members (including photography, video, graphics-support, production, and/or worship arts roles as needed)
  • Maintain ongoing communication, care, and support for Creative Arts volunteers, ensuring they feel valued, equipped, and connected
  • Serve as the first point of contact for general Creative Arts inquiries via email and phone
  • Facilitate clear and timely communication between the Creative Arts Department and internal ministry partners, especially in collaboration with the Communications Director
  • Possess working knowledge (or willingness to learn) of graphic design, videography, photography, and/or social media workflows to better support team processes and communication
  • Provide basic creative assistance when needed—such as preparing files, gathering assets, coordinating shoots, or supporting social media initiatives—without serving as a primary creative lead.

Requirements

  • Minimum of one year in an administrative, project coordination, or support role (church or creative department experience preferred but not required )
  • Excellent verbal and written communication skills
  • Strong interpersonal and relational skills; able to work well with staff, volunteers, and ministry partners
  • Proficiency in Microsoft Office applications
  • Ability to quickly learn and utilize ministry platforms such as Planning Center Online (PCO), Asana, and other creative workflow tools
  • Basic familiarity with creative environments (graphics, video, photography, or social media) is encouraged but not required
  • Strong organizational and time-management skills with a proven ability to meet deadlines and follow through
  • Demonstrated problem-solving skills and the ability to anticipate needs before they arise.
Benefits
  • Health insurance
  • Flexible work hours
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project coordinationadministrative supportlogistics managementfile organizationcommunication flow managementcreative assistancetime managementproblem-solving
Soft Skills
verbal communicationwritten communicationinterpersonal skillsrelational skillsorganizational skillsteam collaborationfollow-through