Quality Assurance Administrator

Victaulic

Quality Assurance Administrator managing the Quality Management System and supporting compliance and regulatory activities for global leader Victaulic. Ensuring quality and safety in manufacturing processes and documentation.

Posted 7/23/2026full-timeRemote • New York • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in maintaining Quality Management Systems (QMS) and ensuring compliance with ISO standards and regulatory requirements. Proficient in document control processes, CAPA activities, and quality metrics reporting.

Highest-signal resume keywords

Quality Management System (QMS)ISO Standards ComplianceDocument Control ProceduresCorrective And Preventive Action (CAPA)Quality Management Software (ZenQMS)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Quality AssuranceDocument ControlCompliance ManagementQuality Metrics ReportingAudit PreparationRoot Cause InvestigationQuality Training CoordinationMicrosoft Office (Excel, Word, PowerPoint)Analytical SkillsOrganizational Skills

Soft Skills

Communication SkillsAdministrative Skills

Tools & Technologies

Quality Management Software (ZenQMS)

Industry Keywords

ManufacturingQuality ManagementCAPA ProcessesRegulatory RequirementsQuality Policies

About the role

Key responsibilities & impact

Maintain and support the company’s Quality Management System (QMS).
Administer document control processes including creation, revision, approval, distribution, and archival of quality documents.
Ensure all controlled documents, procedures, work instructions, and forms are current and properly maintained.
Monitor document revision status and ensure obsolete documents are removed from circulation.
Support system administration activities within quality management software platforms (e.g., ZenQMS or equivalent systems).
Ensure compliance with company quality policies, procedures, customer requirements, and applicable industry standards.
Assist with maintaining compliance with ISO standards, customer specifications, and regulatory requirements as applicable.
Support internal and external audits by preparing documentation, records, and audit materials.
Track audit findings, corrective actions, and follow-up activities to ensure timely closure.
Maintain quality records in accordance with retention requirements and company standards.
Assist with tracking and administration of corrective and preventive action activities.
Monitor CAPA timelines and ensure required documentation is completed accurately and on time.
Support root cause investigations related to quality issues, nonconformances, customer complaints, and audit findings.
Maintain records related to nonconforming material and corrective action activities.
Maintain employee quality training records and training matrices.
Coordinate required quality and compliance training activities.
Ensure employees complete required training within established timelines.
Complete and maintain quality records, reports, and documentation accurately and timely.
Prepare quality metrics, KPI reports, audit summaries, and compliance reports for leadership review.
Collaborate with manufacturing, engineering, warehouse, and operations teams to support quality objectives.

Requirements

What you’ll need

Associate degree or bachelor’s degree in Quality Management, Business Administration, Manufacturing, or related field preferred.
2–5 years of experience in quality assurance, document control, compliance, or manufacturing administration preferred.
Experience working within a Quality Management System (QMS) environment preferred.
Knowledge of ISO standards, quality systems, CAPA processes, and document control procedures preferred.
Experience using quality management software systems such as ZenQMS or similar platforms preferred.
Strong organizational, communication, analytical, and administrative skills.
Proficiency in Microsoft Office applications including Excel, Word, and PowerPoint a must.
Ability to manage multiple priorities in a fast-paced manufacturing or industrial environment.

Benefits

Comp & perks

Health insurance
Paid time off
Professional development opportunities