Vicoland

Executive Assistant to the CEO – Tech, Strategic Projects

Vicoland

contract

Posted on:

Location Type: Hybrid

Location: Frankfurt • 🇩🇪 Germany

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Job Level

Mid-LevelSenior

Tech Stack

Bootstrap

About the role

  • Drive CEO special projects end-to-end: define problem statements, scope work, set milestones, coordinate stakeholders & team members, and deliver measurable outcomes.
  • Establish AI-first workflows (e.g., agentic automations, data pipelines) together with Product/Software Development to improve Vico operations and our platform.
  • Pilot and operationalize the “AI agent” role inside Vicos; document learnings and scale playbooks.
  • Support partnerships exploration: research targets, prepare outreach materials, analyze strategic fit, and help bootstrap pilot collaborations.
  • Prepare crisp analyses and decision memos for the CEO (market scans, business cases, OKRs) and track execution against company priorities.
  • Orchestrate cross-functional sprints that translate strategy into product/operations changes; ensure risks, dependencies, and comms are managed.
  • Build dashboards to monitor KPIs for your projects; communicate business impact, pull insights and propose next steps and follow-up projects.

Requirements

  • Entrepreneurship – we’re growing fast, and so will you.
  • University degree with very good results.
  • Professional experience requiring top qualities, be it via a first employment, own entrepreneurial initiative or internships is a plus.
  • Ideally, this experience is in professional services (e. g. consulting, legal, finance) and somehow related to technology, including AI.
  • Experience with intensive usage of AI tools and interest in the evolution of AI.
  • Excellent communication skills – you will have to interact with a lot of people daily.
  • Strong team spirit and capability to interact internally and externally with different people spanning the tech, sales, services and financial spheres.
  • Excellent German and English (DACH is still our home market, while we expand abroad).
Benefits
  • CEO mentorship + strategic project ownership: an intense learning environment that pairs fast skill growth with real operating experience; a springboard to quickly take on more responsibility as we scale.
  • Entrepreneurial key position in industry-transforming company with impact on company results, on the market, and on your own personal growth trajectory.
  • Fast-paced environment where you are appreciated for your capabilities and, at the same time, will keep learning (as all of us).
  • Competitive compensation plus share in company (ESOP in place).
  • Working with a highly talented team of diverse backgrounds and top-notch qualifications.
  • Possibility to work from where you want, remotely and/or in one of our offices (Frankfurt, Walldorf, Barcelona, Seville).

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
AI workflowsdata pipelinesproject managementbusiness analysisKPI monitoringOKRsagentic automationscross-functional collaborationstrategic analysisdashboard creation
Soft skills
entrepreneurshipcommunicationteam spiritstakeholder managementanalytical thinkingproblem-solvingadaptabilitycollaborationleadershipinterpersonal skills