Administrative Assistant

Vibrant

Administrative Assistant providing support for 988 Suicide & Crisis Lifeline's executive leadership and management teams. Delivering organized administrative assistance through established procedures and systems.

Posted 7/8/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $27 - $33 per hourWebsite

About the role

Key responsibilities & impact

Provides detailed, organized hands-on administrative support using established, transparent, systematic procedures for the 988 Lifeline executive leaders and their teams
Conducts scheduling and calendar management support for the 988 Lifeline executive leadership
Supports the 988 Administrative Manager with all 988 Lifeline executive leadership credit card account reconciliations
Collaborates with the Finance team according to Finance protocols and monthly deadlines
Collects receipts, codes and reconciles monthly credit card statements for the executives
Delivers travel logistics support for the executives, including flights and hotel accommodations
Organizes and tracks all executive travel on the 988 administration team’s Asana board
Takes meeting minutes and distributes

Requirements

What you’ll need

2 - 3 years of experience as an assistant or related position
Associate’s Degree, with coursework in Business Administration required
Bachelor’s degree in Business Administration preferred
Certified Administrative Professional or related credential is a strong plus
Advanced skills with MS Office, including Word, Excel, Outlook, Zoom and other platforms

Benefits

Comp & perks

Excellent comprehensive benefits, including medical, dental, vision, supplemental income insurance
Employer paid disability insurance
Employer paid life insurance
Pre-tax FSA for medical and dependent care
401K available

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

SchedulingCalendar ManagementCredit Card ReconciliationMeeting Minutes DocumentationTravel Logistics

Soft Skills

CollaborationOrganizationAttention to Detail

Certifications

Certified Administrative Professional