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Vibra

Junior Administrative Assistant

Vibra

Administrative Assistant supporting operational routines for a large Brazilian company in fiscal documentation and product movement control.

Posted 5/26/2026full-timeRio de Janeiro • 🇧🇷 BrazilJuniorWebsite

Tech Stack

Tools & technologies
PythonVBA

About the role

Key responsibilities & impact
  • Recording and posting tax invoices in general (purchases, returns, road and rail transfers, symbolic transactions, loans, internal consumption, etc.)
  • Issuing service invoices
  • Billing for variances in product receipts that exceed contractual limits
  • Liaising with internal and external customers
  • Supporting the department's administrative and operational routines

Requirements

What you’ll need
  • High school diploma or equivalent
  • Microsoft Office suite with intermediate Excel skills
  • Knowledge of SAP HANA
  • Basic English
  • Knowledge of VBA and Python
  • Experience working with flammable products
  • Experience recording tax invoices
  • Critical thinking and problem-solving skills
  • Good communication and teamwork skills
  • Proactivity and a strong sense of responsibility

Benefits

Comp & perks
  • Health and Dental Plan – Bradesco – extendable to dependents
  • PAE – Financial assistance provided for dependents (children and/or stepchildren) with intellectual disabilities
  • Pharmacy benefit – discounts up to 85%
  • Supplementary pension – FlexPrev Plan – contributions ranging from 1% to 11%, depending on salary
  • Life insurance – coverage for all employees from the date of hire, at no cost to the employee
  • Extended leave – Maternity leave (total 180 days) and Paternity leave (total 20 days)
  • Meal and/or Food Allowance – Caju Benefits
  • Educational assistance – for dependents up to high school
  • TotalPass
  • Solar Subscription – possibility of obtaining a special discount on the electricity bill through participation in a distributed generation plan
  • Smiles Corporate Club – discounts of up to 50% on travel plans; available to spouse and children 18+
  • Length-of-service bonus – an additional salary payment based on tenure, paid when taking vacation

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Hard Skills & Tools
recording tax invoicesintermediate ExcelSAP HANAVBAPython
Soft Skills
critical thinkingproblem-solvingcommunicationteamworkproactivityresponsibility
Certifications
high school diploma