Senior Administrative Assistant – Exclusive for Candidates with Disabilities
Vibra
full-time
Posted on:
Location Type: Hybrid
Location: Rio de Janeiro • Brazil
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Job Level
Tech Stack
About the role
- Financial and Budget Management
- Control the IT budget, including expense forecasting, reviews, and variance analysis. Assist with the annual budget planning for the area. Produce periodic reports (monthly/semesters) with a consolidated view of expenses, savings, trends, and risks. Support consolidation and control of CAPEX and OPEX.
- Payment Processes
- Manage the full payment workflow for the IT area: invoice verification, service validation, opening payment tickets, and follow-up/resolution of discrepancies. Maintain relationships with vendors to align on billing, invoices, and inquiries. Coordinate with Procurement and Finance to ensure compliance with deadlines and internal policies.
- Contract Management and Governance
- Monitor the lifecycle of IT contracts (renewals, expirations, amendments, SLAs, compliance). Organize contract files, supplier history, and governance indicators. Track metrics, schedules, and deliverables related to governance. Support internal and external audits by providing evidence and documentation.
- Administrative and Operational Support
- Prepare executive presentations and management reports. Assist with general administrative processes (vendor registration, internal requests, access management, and meeting logistics). Monitor performance and governance indicators (SLA, KPI, KRI).
Requirements
- Basic knowledge of payment processes, invoice analysis, and budget control.
- Familiarity with corporate systems (ERP, financial modules, contract management tools).
- Proficiency in Excel and productivity tools (PowerPoint, SharePoint, Teams).
- Strong analytical skills and organizational ability.
- Ability to interact with multiple departments and vendors.
- Attention to detail and accuracy in controls.
- Ability to prioritize and manage multiple demands.
- Ability to interface with technical teams, administrative areas, and vendors.
- Proactive attitude and a sense of ownership.
- Confidentiality and adherence to compliance and audit policies.
Benefits
- Health and Dental Plan – Bradesco – coverage extendable to dependents
- PAE – Financial assistance offered for dependents (children and/or stepchildren) with intellectual disabilities
- Pharmacy Discount Program – discounts up to 85%
- Supplementary Pension – FlexPrev Plan – contributions ranging from 1% to 11%, according to salary
- Life Insurance – coverage for all employees from the date of hire, with no employee contribution
- Extended Leave – Maternity (total of 180 days) and Paternity (total of 20 days)
- Meal and/or Food Allowance – Caju Benefits
- Educational Assistance – for dependents up to high school
- TotalPass
- Solar Subscription – possibility to obtain a special discount on the electricity bill by joining a distributed generation plan
- Smiles Corporate Club – discounts up to 50% on available travel plans; also available for spouse and children 18+
- Length-of-Service Bonus – a salary supplement (based on tenure) paid at vacation time
- Learning Platform: “Trilha dos Valores Vibra” with curated content and over 200 courses available on demand
- Internal Recruitment: Job openings advertised across Brazil to encourage internal mobility
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
financial managementbudget controlinvoice analysispayment processescontract managementvariance analysisCAPEX managementOPEX managementanalytical skillsorganizational ability
Soft Skills
attention to detailproactive attitudesense of ownershipability to prioritizeinterpersonal skillscommunication skillsability to manage multiple demandsconfidentialityadherence to complianceability to interact with departments