Business Coordinator

Via

Business Coordinator managing invoicing, payments, and operations for Via in Japan. Part-time position with remote work and office requirements in Tokyo, offering potential for full-time transition.

Posted 6/24/2026part-timeTokyo • 🇯🇵 JapanMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Prepare and process invoices, PO requests, payment documentation, and related paperwork.
Coordinate contracting procedures, including collecting vendor information, preparing agreements, arranging signatures, and maintaining contract logs.
Maintain internal trackers and filing systems.
Communicate efficiently with both internal teams and external partners.
Support business operations, scheduling, and general administrative workflows.
Proactively identify next steps, gather missing information, and move tasks forward without needing detailed instructions.
Handle ad-hoc administrative and coordination tasks as needed.

Requirements

What you’ll need

Agility and willingness to thrive in a fast-paced, rapidly changing environment.
Business-level English and Japanese (written & spoken).
Fast and reliable communication style.
Ability to work independently, anticipate needs, and complete tasks with limited supervision.
Strong administrative skills and attention to detail.
Ability to manage multiple tasks and deadlines.
Tech-savvy: comfortable with Google Workspace, spreadsheets, and digital workflows.
Prior experience in operations, finance admin, invoicing, or coordination roles preferred.

Benefits

Comp & perks

Onsite work at office once a week in Toranomon, Tokyo + remote work
Core time - 10:30-17:30 5 days a week, expected workload of 30~40 hours per week
Needs to interact in Europe timezone for legal document check-ins several times a month
This position begins as part-time with strong potential for career progression, including the opportunity to transition into a full-time role as your responsibilities and contributions grow
Start as a contractor for 1 year. Potential to convert to Full Time based on mutual discussion.

ATS Keywords

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Hard Skills & Tools

invoice processingpayment documentationcontract managementadministrative workflowstask management

Soft Skills

communicationattention to detailindependenceagilitytime management