VIA

Talent Acquisition Specialist – Onboarding

VIA

full-time

Posted on:

Location Type: Hybrid

Location: Somerville • Massachusetts • United States

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Salary

💰 $75,000 - $85,000 per year

About the role

  • Own the interview lifecycle: Coordinate and schedule a high volume of interviews across multiple time zones, ensuring a smooth process for candidates and clear briefings for our hiring teams
  • Bridge the gap: Act as the primary point of contact for candidates transitioning into new hires, managing the handoff from the final interview to their first day
  • Launch the onboarding journey: Facilitate all onboarding logistics, including scheduling orientation sessions, coordinating with IT for equipment delivery, and ensuring all "Day 1" documentation is completed
  • Master the systems: Maintain data integrity within our Applicant Tracking System (ATS) and HRIS, ensuring that candidate pipelines are accurate and onboarding checklists are fulfilled
  • Enhance the experience: Identify bottlenecks in the scheduling and onboarding flows, and propose creative solutions to make the process more efficient and human-centric
  • Develop high-impact onboarding assets: Partner with subject matter experts to design, update, and maintain engaging onboarding materials including, digital guides, presentation decks, and checklists to ensure all VIAneer resources remain current, accessible, and visually aligned with our brand

Requirements

  • 2+ years of experience in a talent coordination, HR, or people operations role, ideally within a fast-paced technology or startup environment
  • Proficiency in Workable or Greenhouse (or a strong desire to become a power user) to manage candidate pipelines and automate scheduling workflows
  • Proven experience managing complex schedules and logistics, you are a wizard with Google Calendar and Google Meet or Zoom
  • The ability to communicate with warmth and professional clarity to everyone from entry-level candidates to C-suite executives
  • A "I’ve got you covered” mentality when faced with conflicting schedules, tech glitches, or shifting priorities
  • An almost supernatural ability to catch the small things—for example, ensuring no meeting invite is sent without a link and no new hire is left without a laptop
  • The ability to handle sensitive candidate data and internal compensation information with absolute confidentiality
Benefits
  • This role offers a salary range of $75,000 - $85,000 USD plus 401(k) plan with up to 5% employer contribution
  • A fully funded, top-tier health benefits plan, fully covered from day one, including vision and dental coverage for your whole family
  • Flexible Vacation Policy with no set annual limit or accrual period, Summer Fridays, and an extended holiday period in December. Paid parental leave, supporting new parents and families
  • Enjoy the best of both worlds: work from home as needed, or collaborate in person at one of our four well-located, fully-stocked offices. Opportunities to work remotely from eligible locations for up to 2 months per year
  • Individualized growth opportunities, including internal and external mentorship panels, custom goals and feedback sessions, and access to learning and development programs, including VIA’s unrivaled leadership program, VIA Ignite. A dedicated wellness advisor to help you navigate the programs and opportunities available to you at VIA
  • Benefits to support commuting costs
  • In-person events to foster team bonding and collaboration across different teams
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
talent coordinationHRpeople operationsonboarding logisticsdata integritycandidate pipelinesscheduling workflowsscheduling orientation sessionsmanaging complex schedules
Soft Skills
communicationproblem-solvingattention to detailprofessional claritywarmthadaptabilityconfidentialitycreativityorganizationinterpersonal skills