Executive Assistant, Personal Assistant

Via Logic LLC, a SBA 8(a), HUBZone and WOSB

Executive and Personal Assistant supporting Via Logic’s IT and government contracting leadership. Managing executive, personal, financial, communications, and general administrative operations remotely.

Posted 8/20/2026full-timeRemote • Florida, Illinois, Mississippi, North Carolina, Ohio, Pennsylvania, Tennessee, Texas, Utah, Vermont, Virginia • 🇺🇸 United StatesJuniorMid-Level💰 $50,000 - $60,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail in managing administrative tasks, including calendar management, travel arrangements, and financial administration. Proficient in using AI tools like ChatGPT for communication support and capable of handling confidential information with discretion.

Highest-signal resume keywords

Calendar ManagementFinancial AdministrationConfidential Information HandlingExcellent CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Invoice TrackingExpense ManagementMeeting CoordinationTravel ArrangementsDocument Organization

Soft Skills

Attention to DetailProfessionalismDiscretionResourcefulnessFollow-Through

Tools & Technologies

ChatGPTSlackTeamsMonday.com

Certifications & Qualifications

Associate’s DegreeBachelor’s Degree

Industry Keywords

Administrative SupportExecutive AssistantPersonal AssistantOffice CoordinatorRemote Work

About the role

Key responsibilities & impact

Provide day-to-day administrative support to company leadership, including calendar management, scheduling, meeting coordination, travel arrangements, reminders, follow-ups, and general correspondence
Track important dates, deadlines, action items, and outstanding requests
Prepare for meetings and business activities by coordinating logistics, gathering information, organizing materials, and following up on next steps
Handle confidential and sensitive information
Provide personal administrative support, including scheduling appointments, making reservations, coordinating personal travel or logistics, conducting research, assisting with purchases and orders, and handling other requests
Prepare, submit, organize, and track invoices, expense reimbursements, receipts, and supporting documentation
Maintain trackers for invoices, payments, expenses, and other administrative items
Coordinate with accounting, vendors, customers, and other business partners
Support recordkeeping, document organization, and financial administrative activities
Draft and post straightforward company updates to LinkedIn and other company channels using templates and AI tools such as ChatGPT
Support posts related to company events, employee milestones, hiring, announcements, and other company activities
Coordinate photos, details, and approvals for timely and accurate company updates
Assist with vendor coordination, purchases and orders, document management, trackers, shared files, event logistics, research, and special requests
Help maintain company SOPs, templates, records, and administrative resources
Own routine requests and follow-ups, proactively tracking open items and ensuring tasks are completed
Learn new systems and resolve administrative needs from request to completion

Requirements

What you’ll need

2–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Coordinator, or in a similar administrative support role
Experience managing calendars, meetings, travel, follow-ups, and competing priorities
Experience with routine financial administration such as invoices, expenses, receipts, payment tracking, or vendor coordination
Experience handling confidential or sensitive information with discretion
Demonstrated ability to work independently and stay organized in a remote environment
Exceptional organization and attention to detail
Strong follow-through and ability to keep track of multiple open items simultaneously
Excellent written and verbal communication
Professionalism, discretion, and sound judgment
Ability to anticipate needs and identify next steps without always waiting for detailed instructions
Resourceful and comfortable researching solutions independently
Ability to adjust quickly when priorities or schedules change
Comfortable learning and using new technology and business systems
Comfortable using AI tools such as ChatGPT for routine administrative and communication support
Associate’s or bachelor’s degree preferred, or an equivalent combination of education and professional experience
Availability for meetings and collaboration between 9AM–5PM ET
Team members are expected to actively engage through Slack, Teams, email, Monday.com, and other collaboration tools during standard business hours

Benefits

Comp & perks

Comprehensive healthcare benefits
Generous Paid Time Off (PTO)
Collaborative and supportive team culture focused on growth and continuous learning
Opportunities to expand your skills and take on new responsibilities as the company grows
Meaningful work supporting mission-driven programs with real-world impact