Project Coordinator

Vets2PM

Project Coordinator overseeing suitability and credentialing processes for subcontractors at StratComm, Inc. Managing documentation, training schedules, and communications in a fast-paced environment.

Posted 5/9/2026internshipRemote • Maryland, Massachusetts, New Hampshire, Rhode Island, Virginia, Washington • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Collect all necessary documentation and guide subcontractors through the suitability and credentialing processes
Coordinating and managing the scheduling of training sessions between clients and contractors, ensuring timely communication, availability alignment, and seamless appointment execution.
Send initial forms to subcontractors to initiate the suitability process
Utilize Podio to document actions taken and track data
Complete e-QIP process for each subcontractor, including fingerprint appointment coordination
Create and submit process and status reports, as requested
Adhere to existing procedures and processes
Monitor email inboxes and maintain active daily communications, both by phone and email
Notify POC if anything comes from Client that needs to be addressed by them
Work with and support the Project Manager and Assistant Project Managers to uphold all contractual requirements with the SSA
Issue and maintain annual compliance requirements and documentation for completion
Perform quality control on documentation received from prospective subcontractors
Systems management of candidate and subcontractor database including updating and inputting data
Suggestions for improving tracking and workflow as identified or needed

Requirements

What you’ll need

Bachelor’s degree preferred (relevant experience may be considered in lieu of a BA)
Proficient with Microsoft Office Suite, and Adobe Acrobat
Minimum of 2 years of demonstrated Customer Service and administrative responsibility (e.g., call center, customer support)
Be able to work cross functionally with other project management teams
Extremely detail-oriented and well-organized
Able to accurately resolve issues in a timely manner
Ability to take initiative, work independently, and meet strict deadlines
Strong communication and customer service skills required (oral and written)
Excellent typing skills
Any experience with Accounts Payable/Accounts receivable or a Finance background is highly desirable.

Benefits

Comp & perks

Mentorship and guidance via regular SkillBridge Intern Zoom Meetings.
PM Fundamentals course, Resume writing, LinkedIn optimization, and interview skills course.
Other free resources, including an electronic copy of 'How to Speak Civilian Fluently'.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

e-QIP processquality controldata trackingdocumentation managementAccounts PayableAccounts Receivablecustomer serviceadministrative responsibilityschedulingprocess reporting

Soft Skills

detail-orientedwell-organizedproblem-solvinginitiativeindependencetime managementcommunicationcustomer servicecross-functional collaborationissue resolution