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About the role
Key responsibilities & impact- Reporting to the Project Manager, the Project Assistant (PA) is a great opportunity for someone looking to get into the project management field.
- The duties support various company government projects.
- The programs oversee dozens of government contracts spanning across the country.
- Maintain all company databases relating to Social Security Administration or other project contracts.
- Maintaining accuracy and consistency for all project information/documentation sources.
- Complete and maintain all support documentation for project conformances.
- Review daily schedules of sub-contractors and government offices for accuracy.
- Upload new schedules and update existing schedules with any changes.
- Help maintain annual compliance requirements/documentation.
- Interacting with government personnel, as well as sub-contractors.
- Perform quality control (QC) on daily receipts of service performed.
- Perform QC on Social Security hearing outcomes for invoicing purposes.
- Systems management of candidate and subcontractor database – updating and inputting data, providing suggestions to improving tracking, workflow, etc.
- SSA contract processing and tracking in database.
- Assist in completion, issuance, and maintenance to VHR’s subcontract modification updates (filing and tracking).
- Server file clean-up and organization.
- Process training documentation organization.
Requirements
What you’ll need- Be able to work cross functionally with other project management teams.
- Proficient with all Microsoft office applications and Adobe Acrobat Pro.
- Extremely detail-oriented and able to accurately resolve complex issues.
- Ability to take initiative, work independently, and meet strict deadlines.
- Strong communication skills required (oral and written).
- Previous staff scheduling experience a plus.
- Excellent typing skills.
- Bachelor's degree preferred.
Benefits
Comp & perks- Mentorship and guidance via weekly SkillBridge Intern Zoom Meetings.
- PM Fundamentals course, Resume writing, LinkedIn optimization, and interview skills course.
- Other free resources, including an electronic copy of 'How to Speak Civilian Fluently'.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementquality controldata managementdocument managementschedulingcontract processingcompliance documentationissue resolutiontyping skills
Soft Skills
detail-orientedinitiativeindependent workmeeting deadlinesstrong communication
Certifications
Bachelor's degree