Program Operations Coordinator

Verto Education

Program Operations Coordinator managing logistics and financial operations of education abroad programs. Supporting student experiences and collaborating with diverse teams.

Posted 5/9/2026full-timeBuenos Aires • 🇦🇷 ArgentinaJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Assist the Program Director by supporting center logistics (repairs, managing inventories, providing utilities and maintenance reports)
Assist with obtaining, compiling, and organizing student enrollment documentation
During arrivals and orientation, support the Program Director in logistics of orientation week (staffing and scheduling) with full availability
Coordinate contracts, capacity planning, and operational documentation
Assist with basic accounting, bookkeeping, and financial transactions (providing cash-flow reports, interacting with accountants, reimbursements, accounts payable)
Coordination of contracts, capacity and space analysis, along with financial filings
Prepare reports, spreadsheets, briefing notes, and correspondence materials
Create budgets and provide forecasts compared to actual financial results
Create and manage calendar of excursions in collaboration with Student Life Manager and Program Director
Book excursions and experiential learning activities, manage the logistics, create itineraries, and communicate them to staff in a timely manner
Coordinate logistics end-to-end (booking, communication, execution)
Support orientation week logistics and student arrivals
Attend excursions when needed
Provide support to the Program Director, Student Life Manager, and Academic Director with planning and operations activities
Support onboarding and training of staff
Manage confidential documents and records
Proactively work to safeguard the health and wellbeing of students and staff members by complying with all health and safety protocols
Step in on front desk duties when needed
Other job-related duties, responsibilities, and activities may change or be assigned at any time with or without notice. Flexibility is important!

Requirements

What you’ll need

Fluency in English & Spanish
Ability to work on-site in an office environment
2–3 years’ of experience working in education abroad, which should include direct experience with administration in education abroad
Excellent verbal and written communication skills; the ability to provide verbal and written information, and provide instructions
Excellent problem-solving skills; ability to investigate and analyze information and draw conclusions
Comfortable managing multiple priorities in a dynamic environment
Experience managing projects
Confident with Google Workspace / Microsoft Office (Excel, reporting, docs)
Strong communication skills (written and verbal)
Ability to work independently and adapt quickly

Benefits

Comp & perks

Paid time off aligned to local statutory requirements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

basic accountingbookkeepingfinancial transactionscapacity planningreport preparationbudget creationforecastinglogistics coordinationproject managementdata analysis

Soft Skills

communicationproblem-solvingflexibilityindependenceadaptabilityorganizational skillstime managementinterpersonal skillsteam collaborationattention to detail