Verra Mobility

Proposal Coordinator

Verra Mobility

full-time

Posted on:

Location: 🇺🇸 United States

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Job Level

Mid-LevelSenior

About the role

  • Support Proposal Managers on active bids, ensuring deadlines are met and submissions are complete and accurate
  • Manage FOIA (Freedom of Information Act) Requests, including logging, tracking, and coordinating responses with legal and compliance teams
  • Conduct Competitive Analysis to support bid strategies and positioning
  • Maintain and Organize the Bid Library, ensuring all templates, boilerplate responses, case studies, and past submissions are up to date and easily accessible
  • Coordinate Lessons Learned Reviews following bid submissions, capturing feedback and identifying opportunities for process and content improvement
  • Write and Develop Content for proposals, including project descriptions, team bios, and standardized responses
  • Format Proposal Documents to ensure consistent branding, layout, and compliance with RFP/RFQ/client requirements
  • Liaise with Internal Departments (legal, finance, marketing, HR, technical teams) to gather required inputs and approvals for bid submissions
  • Track Submission Schedules, maintaining internal trackers, calendars, and status reports
  • Support Salesforce Reporting, including data entry, running reports, and assisting with pipeline and activity tracking as needed

Requirements

  • Minimum 3+ years’ experience in an administrative, coordination, or support role (experience in a bid/proposals environment is a plus)
  • High school diploma required; additional education or training in business administration or a related field is desirable
  • Excellent organizational and time-management skills; ability to manage multiple projects simultaneously
  • Strong attention to detail and a high level of accuracy in document handling and version control
  • Proficient in Microsoft Office Suite, particularly Word (styles, formatting), Excel (basic analysis), Outlook (calendar coordination), and PowerPoint (presentations)
  • Comfortable working in high-pressure environments with tight deadlines
  • Clear written and verbal communication skills; able to proofread and edit effectively
  • Proactive and adaptable, with a collaborative mindset and a strong willingness to support team members
  • Familiarity with SharePoint, Microsoft Teams, and other document management systems