Solutions Sales Manager
Reworld Waste
Proposal Coordinator
Verra Mobility
full-time
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Support Proposal Managers on active bids, ensuring deadlines are met and submissions are complete and accurate
- Manage FOIA (Freedom of Information Act) Requests, including logging, tracking, and coordinating responses with legal and compliance teams
- Conduct Competitive Analysis to support bid strategies and positioning
- Maintain and Organize the Bid Library, ensuring all templates, boilerplate responses, case studies, and past submissions are up to date and easily accessible
- Coordinate Lessons Learned Reviews following bid submissions, capturing feedback and identifying opportunities for process and content improvement
- Write and Develop Content for proposals, including project descriptions, team bios, and standardized responses
- Format Proposal Documents to ensure consistent branding, layout, and compliance with RFP/RFQ/client requirements
- Liaise with Internal Departments (legal, finance, marketing, HR, technical teams) to gather required inputs and approvals for bid submissions
- Track Submission Schedules, maintaining internal trackers, calendars, and status reports
- Support Salesforce Reporting, including data entry, running reports, and assisting with pipeline and activity tracking as needed
Requirements
- Minimum 3+ years’ experience in an administrative, coordination, or support role (experience in a bid/proposals environment is a plus)
- High school diploma required; additional education or training in business administration or a related field is desirable
- Excellent organizational and time-management skills; ability to manage multiple projects simultaneously
- Strong attention to detail and a high level of accuracy in document handling and version control
- Proficient in Microsoft Office Suite, particularly Word (styles, formatting), Excel (basic analysis), Outlook (calendar coordination), and PowerPoint (presentations)
- Comfortable working in high-pressure environments with tight deadlines
- Clear written and verbal communication skills; able to proofread and edit effectively
- Proactive and adaptable, with a collaborative mindset and a strong willingness to support team members
- Familiarity with SharePoint, Microsoft Teams, and other document management systems
