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Vennx

Administrative Back Office Assistant

Vennx

Administrative Backoffice Assistant at VENNX Tecnologia e Servicos. Supporting financial, HR, and administrative tasks while ensuring process efficiency in internal operations.

Posted 6/26/2026full-timeVitória • 🇧🇷 BrazilMid-LevelSeniorWebsite

About the role

Key responsibilities & impact
  • Perform data entry and verification in internal systems (Bling)
  • Assist with the management of documents, spreadsheets, and files.
  • Provide support to the Human Resources and Personnel teams with daily routines.
  • Monitor the progress of internal processes, such as registrations, orders, contracts, and payments.
  • Support the Finance team with issuing boletos (Brazilian payment slips), invoices, bank reconciliations, and managing accounts payable and receivable.
  • Respond to requests from other departments related to internal processes and administrative routines.
  • Participate in process improvements and in the flow of information between departments.

Requirements

What you’ll need
  • Bachelor's degree (in progress or completed) in Business Administration, Accounting, or related fields.
  • Proficiency with the Office suite, especially Excel (intermediate level).
  • Organized, detail-oriented, with strong written communication skills.
  • Previous experience in administrative routines or back office.

Benefits

Comp & perks
  • Health insurance
  • Dental insurance
  • Employee discount program
  • Pharmacy partnership/discounts
  • Payroll-deductible loan
  • Flexible working hours
  • Life insurance
  • Career development plan
  • Fuel allowance
  • Food allowance
  • Meal allowance
  • Transportation allowance
  • GYMPASS
  • Birthday day off
  • Profit-sharing (PLR)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools
data entrydata verificationdocument managementspreadsheet managementaccounts payableaccounts receivablebank reconciliationsissuing invoicesissuing boletosadministrative routines
Soft Skills
organizeddetail-orientedstrong written communication
Certifications
Bachelor's degree in Business AdministrationBachelor's degree in Accounting